Registry & Quality Coordinator - Vascular Surgery Office

Albany Medical Center•Albany, NY

12d

About The Position

The Registry & Quality Coordinator primarily coordinates the collection and use of structured data for all aspects of the vascular registry, including data compilation, entry, analysis, and report generation. The role supports billing by gathering and submitting documentation for surgical and radiology claims and reviewing registry and billing reports to ensure procedures are reported and billed. The coordinator also helps apply quality standards throughout the practice by improving structured-data collection, maintaining templated reports for in-office procedures and appointments, monitoring physician scorecards, and resolving missing-data issues. The coordinator serves as the practice’s primary contact for large-scale data pulls and analysis supporting ongoing research, presentations, and academic publications. The role collaborates with physicians, billing staff, and other practice staff, and provides accurate data to external agencies for insurance and credentialing purposes. The position requires appropriate handling of sensitive and protected information in accordance with Albany Med Health System policies and applicable laws.

Requirements

Bachelor’s degree.
At least 3 years of experience in database management.
At least 3 years of clinical experience.

Nice To Haves

Clinical experience working with patients with vascular disease, preferably.
Experience in health sciences, preferably medical education at the RN or LPN level.
RN or LPN licensure in New York State.
Clear and effective communication with physicians and vascular surgery staff.
Ability to organize workload, prioritize effectively, and meet deadlines.
Ability to determine project parameters, establish databases, analyze data, and generate meaningful reports.
Ability to assess billing reports and determine appropriate measures regarding procedure documentation and billing.
Proficiency with database management, word processing, spreadsheet, Epic, and local hospital patient-information software.

Responsibilities

Collect and enter clinical data into vascular registry databases.
Create and run data-analysis queries, including monthly quality assurance reports and physician-requested queries.
Analyze generated data and create reports.
Create and modify databases for new projects and procedures.
Review abstracts and manuscripts for data accuracy.
Work with the supervising physician and billing staff to ensure correct clinical information is transferred from the registry to billing personnel.
Review billing reports and gather and submit documentation needed by third-party payors.
Facilitate monthly Research Meetings and set their agendas as the primary practice contact for large-scale data pulls and analysis supporting research, presentations, and academic publications.
Ensure large data-set requests undergo appropriate vetting to minimize duplicate requests and redundant reporting.
Collaborate with physicians on research projects to collect the most pertinent data.
Provide accurate data pulls for external agencies as required for insurance and credentialing purposes.