Registry & Quality Coordinator - Vascular Surgery Office

Albany Medical Center•Albany, NY

13d•$49,763 - $69,668

About The Position

The Registry & Quality Coordinator primarily coordinates collection of structured data for all aspects of the vascular registry, including data compilation, entry, analysis, and report generation. The role also supports billing by gathering and submitting documentation for surgical and radiology claims and analyzing registry reports to ensure procedures are reported and billed. The coordinator helps apply quality standards across the practice and improve structured-data collection. This includes creating and maintaining templated reports for in-office procedures and appointments, monitoring and reporting physician scorecards, and resolving issues related to missing data. The position serves as the practice's primary contact for large-scale data pulls and analysis related to research, presentations, and academic publications, and facilitates monthly research meetings. The role may require access to sensitive information, including HIPAA-protected health information. Workforce members must access and use only the minimum necessary information for assigned duties and take reasonable steps consistent with Albany Med Health System policies to protect information from unauthorized access and modification.

Requirements

Bachelor’s degree required.
At least 3 years of experience in database management.
At least 3 years of clinical experience; experience with patients with vascular disease is preferred.
Communicate clearly and effectively with physicians and vascular surgery staff.
Organize workload, prioritize effectively, and meet deadlines.
Determine project parameters, establish databases, analyze data, and generate meaningful reports.
Assess billing reports and determine appropriate measures regarding procedure documentation and billing.
Demonstrate proficiency with database management, word processing, spreadsheets, Epic, and local hospital patient information systems.

Nice To Haves

Clinical experience working with patients with vascular disease.
Experience in health sciences, preferably medical education at the RN or LPN level.
RN or LPN licensure in New York State.

Responsibilities

Collect and enter clinical data into vascular registry databases.
Create and run queries for data analysis, including monthly quality assurance reports and physician-requested queries.
Analyze generated data and create reports.
Create and modify databases for new projects and procedures.
Review abstracts and manuscripts for data accuracy.
Work with the supervising physician and billing staff to ensure correct clinical information is transferred from the registry to billing personnel and to expedite billing.
Review billing reports and gather and submit documentation required by third-party payors.
Facilitate monthly research meetings and set their agendas; serve as the primary practice contact for large-scale data pulls and analysis related to research, presentations, and academic publications.
Ensure large data-set requests undergo appropriate vetting to minimize duplicate requests and redundant reporting.
Collaborate with physicians on research projects to collect relevant data.
Provide accurate data pulls for external agencies for insurance and credentialing purposes.
Create and maintain templated reports for in-office procedures and appointments, monitor and report physician scorecards, and help resolve missing-data issues.