Registration Clerk - Central Registration, Student Placement - Provisional RB # 26-037

Buffalo Public Schools•Buffalo, NY

1d•Onsite

About The Position

Incumbents of a position in this class perform detailed and difficult clerical work in a placement and registration office. They are responsible for the performance of varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies, and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer, scanner and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under general supervision of the Director, Supervisor, and Assistant Director of Student Placement and Registration.

Requirements

Thorough knowledge of office terminology, procedures and equipment.
Thorough knowledge of Business Arithmetic and English.
Clerical aptitude
Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy.
Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, scanner and related office equipment.
Ability to understand and carry out oral and written directions.
Ability to establish an effective working relationship with parents/guardians, students, and school officials.
Courtesy
Tact
Physical condition commensurate with the demands of the position.
Promotional Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, School Clerk, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish, Karen, Nepali, Somali, French or Burmese Speaking).
All applicants must have completed a course in typing or keyboarding, which must be listed on the application.
Candidates will only be allowed to participate in an examination and be approved or certified for appointment to departments where the rate of pay Registration Clerk is at a higher rate of pay than their current position, even if their title is listed above.
Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and one year of full-time clerical experience where work involves the operation of an alpha numeric keyboard; OR
Graduation from High School, GED or Equivalency Diploma, including or supplemented by a course in typing or keyboarding (course must be listed on application) and three years of full-time clerical experience, one year of which must have been in the operation of an alpha-numeric keyboard.
Verifiable part-time experience will be prorated to meet full-time experience requirements.
Proof of education must be presented at the time of appointment.

Responsibilities

Reproduces and types from various sources including letters, bulletins, flyers, forms, and memoranda pertaining to the Central Registration Center.
Receives callers and visitors, answers inquiries, and refers them to the proper Central Registration staff responsible for those areas.
Answers telephone providing detailed information to callers.
Opens, dates, sorts, distributes, and files documents and mail.
Registers and identifies placement of new and transfer students into the Buffalo Public Schools with a thorough knowledge of all requirements.
Prepares all incoming applications verifying data in the Student Information System, Special Education databases, Google Maps, and other information sources as instructed.
Enters all placement applications into the required system with accuracy and efficiency.
Reviews all documents required for school entrance including but not limited to; academic, discipline, custody, birth, immunization and residency documents.
Reviews all paperwork and appropriately directs potential Special Education and English Language Learner students to the appropriate offices.
Ability to identify potential McKinney Vento eligible students and Migrant Worker families based on documents completed by the parent and reviewed.
Extensive conversations are conducted with parents and guardians to determine appropriate student placement.
Scans, enters and verifies all data entered into the student information system and all databases part of the registration and placement process.
Compiles, prepares, files and maintains records, reports, and other documents as requested.
Tallies registration applications and maintains database of enrollment by school building, Special Education students, McKinney Vento eligible students, English Language Learners and Migrant workers and may be asked to submit information to appropriate supervisor and/or regulatory agency.
Sorts, indexes, and files applications, registrations, and other material alphabetically and/or numerically.
Assists school staff with regard to the student placement and registration process including but not limited to providing documentation and information relating to the registration and transfer of new and returning students.
Inputs and retrieves data using a computer terminal.
May operate copy machines, microfilm, simple computing and other office machines.
May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment.
May be required to open the building doors for callers to enter the building.
Performs related duties as required.