School Clerk #54- Temporary, RB #26-040

Buffalo Public Schools•Buffalo, NY

1d•Onsite

About The Position

Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for the performance of varied clerical tasks requiring the exercise of independent judgment, a complete understanding of the rules, policies and procedures of the office, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer and other related office equipment. Incumbents receive infrequent instruction in the performance of their work; however, new problems are referred to a superior before action is taken. Employees in this class work under general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.

Requirements

Thorough knowledge of office terminology, procedures and equipment;
Thorough knowledge of Business Arithmetic and English;
Clerical aptitude;
Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy;
Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer and related office equipment;
Ability to understand and carry out oral and written directions;
Ability to plan and supervise the work of subordinates;
Ability to establish an effective working relationship with pupils, parents and school officials;
Courtesy; tact; physical condition commensurate with the demands of the position.
Promotional Applicants must have continuous and permanent status in any city department for one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking).
In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.
Open Competitive (A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course typing or keyboarding (course must be listed on application) and one year of full-time experience where work involves the operation of an alpha numeric keyboard; OR (B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and three years of full-time clerical experience, one year of which must have been in the operation of an alpha numeric keyboard.
Verifiable part-time experience will be pro-rated to meet full-time experience requirements.
Proof of education must be presented at time of appointment.

Responsibilities

Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school: acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members;
Reproduces and types from various sources letters, bulletins, forms and memoranda pertaining to a school office
Composes and types original written communications;
Compiles weekly, monthly and annual reports and records; Maintains and updates records on same;
Compiles, enters and maintains bi-weekly payrolls of faculty and school staff;
Receives visitors, answers inquiries and callers and refers them to proper school officials;
Receives, sorts, and distributes incoming mail;
Prepares, maintains and inputs permanent record cards of pupils;
Prepares and issues transcripts of pupils’ records to high schools, colleges and universities;
Requisitions materials and supplies as approved: checks upon delivery and issues to faculty members/staff;
May be required to receive, count and deposit all monies that pass through the office: Issues receipts and maintains financial records/reports of same;
May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer and related office equipment;
May be required to open the school doors for callers to enter the building;
May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal;
Performs related duties as required.