School Clerk (Rotating) - 3 Positions @ Various Locations - Permanent/Provisional RB# 26-042

Buffalo Public Schools•Buffalo, NY

1d•Onsite

About The Position

Incumbents of a position in this class perform difficult and responsible clerical work in a school administrative office. They are responsible for performing varied clerical tasks requiring independent judgment, a complete understanding of the office's rules, policies, and procedures, and the operation of a typewriter, CRT terminal, personal computer, word processor, printer, and other related office equipment. Incumbents receive infrequent instruction in their work performance; however, new problems are referred to a superior before action is taken. Employees in this class work under the general supervision of the School Principal/Assistant Principal. Supervision is exercised over clerical personnel assigned to the school.

Requirements

Thorough knowledge of office terminology, procedures, and equipment
Thorough knowledge of Business Arithmetic and English
Clerical aptitude
Ability to operate a typewriter/alphanumeric keyboard at 35 wpm to produce an accurate and clean copy
Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, and related office equipment
Ability to understand and carry out oral and written directions
Ability to plan and supervise the work of subordinates
Ability to establish an effective working relationship with pupils, parents, and school officials
Promotional Applicants must have continuous and permanent status in any city department for (1) one year as an Account Clerk-Typist, Account Clerk-Stenographer, Administrative Aide, Legal Secretary, Legal Stenographer, Report Technician, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Stenographer, Senior Typist, Stenographer, Typist or Typist (Spanish Speaking).
In addition, all applicants must have completed a course in typing or keyboarding, which must be listed on application.
Note: Candidates will only be allowed to participate in an exam and be approved or certified for appointment to departments where the rate of pay for School Clerk is at a higher rate of pay than their current position, even if their title is listed above.
Open Competitive (A) Associate’s Degree from an accredited college or business institute in Secretarial Science or a closely related field including a course in typing or keyboarding (course must be listed on application) and (1) one year of full-time experience where work involves the operation of an alphanumeric keyboard OR (B) Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in typing or keyboarding (course must be listed on application) and (3) three years of full-time clerical experience, (1) one year of which must have been in the operation of an alpha numeric keyboard.
Note: Verifiable part-time experience will be pro-rated to meet full-time experience requirements.
Proof of education must be presented at time of appointment.

Nice To Haves

Civil Service Residency Requirements will apply (The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American.)

Responsibilities

Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school
Acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members
Reproduces and types from various sources letters, bulletins, forms, and memoranda pertaining to a school office
Composes and types original written communications
Compiles weekly, monthly, and annual reports and records
Maintains and updates records on same
Compiles, enters, and maintains bi-weekly payrolls of faculty and school staff
Receives visitors, answers inquiries and callers, and refers them to proper school officials
Receives, sorts, and distributes incoming mail
Prepares, maintains and inputs permanent record cards of pupils
Prepares and issues transcripts of pupils’ records to high schools, colleges and universities
Requisitions materials and supplies as approved
Checks upon delivery and issues to faculty members/staff
May be required to receive, count, and deposit all monies that pass through the office
Issues receipts and maintains financial records/reports of the same
May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer, and related office equipment
May be required to open the school doors for callers to enter the building
May be required to take charge of the administrative office during summer months, when school is not in session or when directed by the Principal/Assistant Principal
Performs related duties as required.