Registrar- VMI

DHRM•Lexington, VA

5d•Onsite

About The Position

Virginia Military Institute invites applications for a Registrar to oversee the accurate and efficient collection, recording, maintenance, and distribution of academic data for current and former cadets. Reporting to the Deputy Superintendent for Academics and Dean of the Faculty, the Registrar interprets and upholds Institute academic rules, regulations, and policies while maintaining the professional integrity of the Registrar’s Office. The Registrar promotes continuous improvement in standardized and ad hoc reporting using Ellucian Colleague in collaboration with Information Technology. The role oversees degree audits and certifications, diploma preparation, and certification of cadet academic and enrollment eligibility. It also ensures compliance with NCAA rules and standards, oversees publication of the Institute catalog, supports state and federal enrollment reporting and other institutional data needs, and serves as the institutional authority on FERPA. The Registrar chairs the Scheduling Committee, provides leadership and training to Registrar’s Office staff, and serves on other committees and performs related duties as assigned. The position is onsite in Lexington, Virginia. The start date is flexible, and applications are reviewed on a rolling basis until the position is filled. A criminal background check is required for the final candidate.

Requirements

At least 5 years of experience in an academic Registrar’s Office at a regionally accredited college or university.
Bachelor’s degree.
Proficiency with the Ellucian Colleague database and Entrinsik reporting.
Excellent oral, written, and interpersonal communication skills.
Excellent organizational skills and a strong service ethic.
Experience managing office staff.
Proficiency using and managing education-specific relational databases.
Experience implementing best practices related to academic records, institutional research, accreditation, and FERPA policies.
Ability to use technological tools and programs to continuously improve Registrar’s Office functions.
Willingness and ability to work nights and weekends when necessary to fulfill the mission and duties of the office.

Nice To Haves

Progressively increasing leadership experience in higher education.
Master’s degree in higher education administration or a relevant field.

Responsibilities

Oversee the accurate and efficient collection, recording, maintenance, and distribution of academic data for current and former cadets.
Interpret and uphold Institute academic rules, regulations, and policies while maintaining the professional integrity of the Registrar’s Office.
Improve standardized and ad hoc reporting using Ellucian Colleague in collaboration with the Department of Information Technology.
Supervise degree audits and certification, diploma preparation, and certification of cadet academic and enrollment eligibility, including honors, NCAA certification, NSLC, SEVIS, and transfer credit.
Ensure compliance with NCAA rules and certification standards; monitor, track, and certify eligible NCAA athletes’ academic performance in CAi and report on their status and progression.
Oversee publication of the Institute catalog via Acalog.
Support state and federal enrollment reporting and institution-wide ad hoc data needs.
Oversee State Security Class approval of student-record access requests and conduct biannual reviews of active security class authorizations in accordance with Virginia State requirements.
Serve as the institutional authority on FERPA, ensuring privacy standards are met and policies are consistent and communicated to the Post community.
Chair the Scheduling Committee to ensure balanced and effective use of the academic week and day when developing fall and spring course schedules.
Provide leadership, training, and oversight for Registrar’s Office staff to support high levels of customer service.
Serve on other committees and perform related duties as assigned by the Deputy Superintendent for Academics and VMI Administration.