Registrar- VMI

Virginia Information Technologies Agency•Lexington, VA

7d•$105,000 - $120,000•Onsite

About The Position

Virginia Military Institute is hiring a Registrar to oversee academic records and related services for current and former cadets. The Registrar reports to the Deputy Superintendent for Academics and Dean of the Faculty and upholds the Institute’s academic rules, regulations, policies, and professional standards for the Registrar’s Office. The role leads academic data management, reporting, degree audits, enrollment and eligibility certification, NCAA academic certification, catalog publication, and state and federal enrollment reporting. The Registrar also serves as the Institute’s FERPA authority, chairs the Scheduling Committee, and provides leadership and training for Registrar’s Office staff. The position is onsite in Lexington, Virginia. The start date is flexible.

Requirements

Bachelor’s degree.
At least 5 years of experience in an academic Registrar’s Office at a regionally accredited college or university.
Proficiency with the Ellucian Colleague database and Entrinsik reporting.
Excellent oral, written, and interpersonal communication skills.
Excellent organizational skills and a service ethic.
Experience managing office staff.
Proficiency with education-specific relational database use and management.
Experience implementing best practices related to academic records policies, institutional research, accreditation, and FERPA.
Ability to use technological tools and programs to continuously improve Registrar’s Office functions.
Willingness and ability to work nights and weekends if necessary to fulfill the office’s mission and duties.

Nice To Haves

Progressively increasing leadership experience in higher education.
Master’s degree in higher education administration or a relevant field.

Responsibilities

Oversee the accurate and efficient collection, recording, maintenance, and distribution of academic data for current and former cadets.
Interpret and uphold Institute academic rules, regulations, and policies while maintaining the professional integrity of the Registrar’s Office.
Improve standardized and ad hoc reporting using Ellucian Colleague in collaboration with the Department of Information Technology.
Supervise degree audits and certification, diploma preparation, and certification of cadet academic and enrollment eligibility, including honors, NCAA certification, NSLC, SEVIS, and transfer credit.
Ensure compliance with NCAA rules and certification standards; monitor, track, and certify eligible NCAA athletes’ academic performance in CAi and report on their status and progression.
Oversee publication of the Institute catalog through Acalog.
Support state and federal enrollment reporting and Post-wide ad hoc data needs; oversee State Security Class approval of student-record access requests and conduct biannual reviews of active security class authorizations in accordance with Virginia requirements.
Serve as the institutional authority on FERPA, ensuring privacy standards are met and policies are consistent and communicated to the Post community.
Chair the Scheduling Committee and develop fall and spring course schedules that balance and effectively use the academic week and day.
Lead, train, and oversee Registrar’s Office staff to ensure high levels of customer service and support.
Serve on other committees and perform related duties assigned by the Deputy Superintendent for Academics and VMI Administration.