Registrar Temporary Position

Smith Chason College | WCUI School of Medical Imaging | Smith Chason School of Nursing•Ontario, CA

2d•$29 - $35•Onsite

About The Position

The Registrar maintains the accuracy and integrity of individual student records, including admissions information, scheduling, attendance, grades, and counseling records. The role builds collaborative relationships with campus leadership, faculty, and staff; supports Smith Chason College programs and policies established by federal, state, administrative, and academic entities; and serves as a central resource for academic and policy information related to student records and management. The Registrar works to create a supportive, student-centered environment in which students can pursue their educational and career goals. This includes fostering community, identifying areas where students need assistance, encouraging safe conversations and cooperative solutions, and holding students to standards and goals that support career success.

Requirements

Business administration experience is required.
Motivation, dedication, and enthusiasm for Smith Chason College programs.
Sensitivity to the needs and requirements of adult students and the ability to encourage and support students toward high achievement and accurate attendance.
Ability to read, write, and speak English clearly and understandably.
Character, personality, and social capability to relate effectively with staff, students, and the community, including a wide variety of community groups and organizations.
Understanding of how technology is applied to deliver records and registration services.
Positive attitude and ability to plan and adapt to change.
Strong interpersonal, oral, and written communication skills.
Strong technical skills, including computer applications and programs, internet research, database management, and analytical skills.
Ability to quickly learn new software programs as needed.
Ability to prioritize, multitask, perform under pressure, and meet deadlines.
Self-driven, confident, results-oriented, helpful, and positive approach.
Ability to work as a team player and communicate effectively verbally and in writing.
Professional appearance, demeanor, and attitude.
Consistently demonstrate the highest levels of integrity.
Ability to remain stationary for prolonged periods.
Ability to independently move objects up to 25 pounds.
Sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office machinery and perform repetitive motions.
Sufficient hearing and speaking ability to communicate in person or by phone or computer.
Ability to occasionally walk, bend, squat, and reach.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Maintain accurate, up-to-date records of student academic and attendance performance.
Post final student grades, reports, or awards on time according to school policy.
Participate in meetings and training programs as required.
Provide back-up records and registration services, including registering students, issuing transcripts, answering phones, scanning, reporting grades, and working special events.
Evaluate transfer credits.
Audit proof of graduation documents, including high school diplomas, GEDs, homeschool documents, and degrees.
Create the Master Schedule each quarter in partnership with the Director of Education and the Regional Registrar Manager.
Create and regularly maintain an academic file for each student.
Enroll students in appropriate classes each quarter and provide student schedules.
Provide requested verification letters to students.
Follow FERPA regulations.
Treat students with fairness, respect, impartiality, and objectivity.
Provide confidential guidance to students experiencing outside factors that may interfere with their studies.
Maintain organized, complete, audit-ready student files.
Ensure students meet graduation requirements.
Stay current on all programs offered and continually enhance program and school knowledge.
Collaborate positively and productively with other departments to support a student-first environment.
Create a sense of community in interactions and communications with students, identify problem areas and offer assistance, open safe conversations for cooperative solutions, and hold students to standards and goals that support career success.
Perform additional duties as assigned by the Campus Director or Regional Registrar Manager.