Registrar Temporary Position

Smith Chason College•Ontario, CA

1d•Onsite

About The Position

The Registrar is responsible for maintaining the accuracy and integrity of individual student records, including admissions information, scheduling, attendance, grades, and counseling records. The role builds collaborative working relationships with campus leadership, faculty, and staff, and supports Smith Chason College programs and policies established by federal, state, administrative, and academic entities. The Registrar also serves as a central resource for communication about academic and policy information related to student records and management. This is a temporary, non-exempt, hourly, on-campus position reporting to the Campus Director/Regional Registrar Manager. The position supports a student-first environment and contributes to the college’s Culture of Care by fostering supportive relationships, recognizing students’ circumstances, offering assistance, and helping students meet standards and goals.

Requirements

Business administration experience is required.
Demonstrated leadership ability.
Motivation, dedication, and enthusiasm for Smith Chason College programs.
Sensitivity to the needs and requirements of adult students, and the ability to encourage and support students toward achievement and accurate attendance.
Ability to read, write, and speak English clearly and understandably.
Character, personality, and social capability to relate effectively with staff, students, and the community.
Ability to work with a wide variety of community groups and organizations.
Understanding of how technology is applied to Records and Registration services.
Positive attitude and ability to plan and adapt to change.
Strong interpersonal, oral, and written communication skills.
Strong technical skills, including computer applications and programs, internet research, database management, and analytical skills.
Ability to quickly learn new software programs as needed.
Ability to prioritize, multitask, perform under pressure, and meet deadlines.
Self-driven, confident, results-oriented, and motivated to help others; ability to work as a team player and communicate effectively verbally and in writing.
Professional appearance, demeanor, and attitude.
Consistently demonstrate the highest levels of integrity.
Ability to remain in a stationary position for prolonged periods.
Ability to independently move objects weighing up to 25 pounds.
Sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office machinery and perform repetitive motions.
Sufficient hearing and speaking ability to communicate with others in person or by phone/computer.
Ability to occasionally walk, bend, squat, and reach.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Maintain accurate, up-to-date records of student academic and attendance performance.
Post final student grades, reports, and awards on time according to school policy.
Participate in meetings and training programs as required.
Provide backup for records and registration services, including registering students, issuing transcripts, answering phones, scanning, reporting grades, and working special events.
Evaluate transfer credits.
Audit proof-of-graduation documents, including high school diplomas, GEDs, homeschool documents, and degrees.
Create the master schedule each quarter in partnership with the Director of Education and the Regional Registrar Manager.
Create and regularly update an academic file for each student.
Enroll students in appropriate classes each quarter.
Provide student schedules and requested verification letters.
Follow FERPA regulations.
Treat students with fairness, respect, impartiality, and objectivity.
Provide confidential guidance to students whose outside factors may interfere with their studies.
Maintain organized, complete, audit-ready student files.
Ensure students meet graduation requirements.
Stay current on programs offered and continually enhance program and school knowledge.
Collaborate positively and productively with other departments to ensure a student-first environment.
Perform additional duties as assigned by the Campus Director/Regional Registrar Manager.
Help create a supportive student environment by building community, identifying problem areas, offering assistance, encouraging safe conversations and cooperative solutions, and holding students to standards and goals.