Registrar

Ventura County Community College District•Camarillo, CA

15h

About The Position

Under the direction of a Vice President-Student Services, the Registrar plans, organizes, controls, and directs the Admissions and Records Office. The role coordinates recordkeeping with computer services and other staff, directs student admissions and registration, and prepares Federal, State, and District student enrollment and attendance accounting reports. The current vacancy is full-time, 12 months per year and 40 hours per week, and is located at Ventura College. The recruitment also establishes an eligibility list for district-wide current and upcoming temporary and regular vacancies, including bilingual and non-bilingual positions, for up to one year. The position oversees Admissions and Records operations, staff, procedures, budgets, reporting, and coordination with other departments, while ensuring compliance with applicable laws, regulations, and District policies.

Requirements

Bachelor’s degree in business administration, public administration, or another related field, or an equivalent combination as stated in the minimum qualifications.
Three years of experience in Admissions and Records.
Meet minimum qualifications, including any applicable license, certification, or other requirements, by the application filing deadline.
Submit application materials and documents demonstrating minimum qualifications; transcripts or other qualification documentation may be required.

Responsibilities

Plan, organize, control, and direct Admissions and Records Office activities, including admissions, residency determinations, registration, transcripts, records, enrollment, attendance accounting, and veterans’ services.
Train, supervise, direct, schedule, and assign work to staff; hire and evaluate employees and supervise regular, clerical, and student personnel.
Coordinate with computer services and other staff on recordkeeping, registration, student admissions, and online database instructions.
Direct acceptance and processing of student applications, program adjustments, grading, registration, enrollment, and the maintenance of student records for on-campus and off-campus activities.
Compile, verify, prepare, maintain, and review records and reports, including attendance and grading records, employee records, and financial reports and projections; ensure compliance with laws, regulations, and policies.
Provide and receive information from District departments, staff, students, outside organizations, and the public.
Supervise verification and collection of tuition, enrollment fees, and drop fees, and authorize applicable refunds.
Monitor course repetition, closed classes, and advanced placement.
Organize and schedule registration cycles and develop and supervise procedures related to residency, transfer, special students, and fees.
Develop and manage the Admissions and Records annual budget; forecast staffing and resource needs; monitor and approve expenditures.
Supervise computer hardware maintenance and repair as needed, maintain inventory of specialized computer forms, and order supplies and equipment.
Coordinate with the Office of Instruction on master schedule production and prepare calendars and schedules for the catalog and class schedule.
Represent the Admissions and Records Department on assigned committees and at conferences.
Work collaboratively with diverse stakeholders, demonstrate cultural humility and equity-mindedness, model inclusive behaviors, and support equitable outcomes.
Perform related duties as assigned.