Registrar

Fulton Schools•Atlanta, GA

17h

About The Position

The Registrar is responsible for registering students and managing student and curriculum information. The role maintains and operates the school information management system for student registration, scheduling, curriculum planning, grade reporting, and related activities. The Registrar also supports student recordkeeping, reporting, and communication with students, parents, families, schools, counselors, and District personnel.

Requirements

High school diploma or GED equivalent.
Minimum of 3 years of clerical or administrative experience.
Proficiency in Microsoft Office.
Proficiency navigating educational websites.
Ability to handle confidential information.
Ability to collaborate effectively with District and school personnel and the general public, and to work with diverse groups of people.
Excellent written and verbal communication skills.

Responsibilities

Process forms and information to enroll new students and explain enrollment procedures to students and parents.
Prepare documentation and correspondence about registration requirements and procedures.
Complete withdrawal paperwork for exiting students, including obtaining transfer grades from teachers and collecting textbooks.
Contact previous schools to obtain educational records for incoming students and follow up with families about immunization, birth certificate, and social security records.
Distribute proposed schedules before each semester for student and parent review; respond to schedule-change inquiries by email and phone.
Review schedule-change forms approved by the Counselor and make appropriate changes; consult counselors and special education case managers when questions arise about graduation requirements.
Enter incoming student records according to District standards and coordinate with the data clerk to ensure accurate input.
Manage and submit authorized transcripts and other requested records by mail and electronically, and prepare related correspondence.
Communicate with parents and students about Affidavits of Residence; collect and maintain those affidavits.
Help maintain permanent records and apply test-score labels to student permanent-record test cards.
Participate in professional development related to recordkeeping, curriculum for international students, curriculum, graduation requirements, and scheduling.
Transfer middle school permanent records to high school permanent records according to FCS policy.
Prepare lists and reports concerning student ranking, grade averages, graduation, reassignments, and related matters.
Prepare graduation and class-rank lists and transcripts, as well as Federal, State, County, and other special statistical reports.
Review immunization forms for compliance with governmental requirements and review student registration records to determine attendance boundaries, immigration status, and immunization status.
Collect and prepare data for Federal, State, and District reports.
Respond to inquiries about registration, foreign student registration, and student records.
Perform other duties as assigned by the appropriate administrator.