Registrar - Summerville Advantage Academy

Charter School Associates Inc•Homestead, FL

7d•Onsite

About The Position

Summerville Advantage Academy is seeking a Registrar to manage student records and data. This role is crucial for maintaining accurate student information, facilitating enrollment and withdrawal processes, and ensuring compliance with district and state guidelines. The Registrar will work closely with administrative staff, the Principal, and the Guidance Counselor to support the smooth operation of the academy.

Requirements

High School Diploma or GED
2-3 years related experience required

Responsibilities

Attends all District DPC meetings sharing information with administrative staff as needed
Responsible for maintaining District/State data base
Informs Principal of bulletins that appear on the District/State database
Input all information required for each panel in DISTRICT/STATE DATABASE in a timely and accurate manner
Processes changes to database only via change forms signed by Principal
Processes changes of address in District/State database and emergency cards
Maintains immunization updates for existing students
Maintains accurate records for room use and class loads
Maintains student records according to District guidelines
Monitors and maintains all cumulative records including sign-out procedures and discard of irrelevant items according to district guidelines.
Sends files to schools as appropriate for withdrawn students, in a timely manner.
Files new cumulative files as they are delivered.
Reads and distributes inter-school and district mail appropriately.
Responsible for maintaining student enrollment
Facilitates student withdrawals and maintains withdrawal information
Supervises the transmittal of transcripts and other official documents related to students
Supervises registration of students
Maintaining updated student immunization records
Facilitating annual lottery process
Maintains waiting list
Processes notification letters
Maintains transportation records and provides copy to Facilities Coordinator
Prepares an annual report of withdrawals and transfers, indicating the reason for each student's departure
Maintains in-house database of students
Works closely with Guidance Counselor insuring student schedules are accurate
Responsible for mailing of Report Cards and other mass mailings directed to assigned class
Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time to time assign.