Registrar

Southeastern College•Miami Lakes, FL

9d•Onsite

About The Position

The core mission of Southeastern College is to provide targeted educational services that meet community needs. The Registrar builds and schedules the academic programs and educational services delivered at the campus level. The Registrar also maintains all student transcripts and academic records. To meet this end, the Registrar must work closely with the Dean and the rest of the campus staff.

Requirements

Work closely with the Dean and the rest of the campus staff.
Review enrollment files forwarded from Admissions.
Communicate with coworkers.
Travel to and from appropriate on and off-campus appointments.

Nice To Haves

Experience with C2K system.
Experience with student information systems.
Experience in higher education administration.

Responsibilities

Scheduling educational programs and maintaining records.
Building and maintaining student course/program schedules for the campus.
Vetting student transcripts and admissions documentation.
Maintaining accurate paper and electronic student files and official documentation.
Conducting status verifications during the enrollment process.
Verifying student documentation: passports, financial statements, visas...
Verifying enrollment for employers, insurance, federal government, scholarships, military service... (produce confirmation letters).
Participating in orientation and pre-registration.
Maintaining transcripts for both incoming and graduated students.
Determining need for transcripts of incoming students (high school/college).
Requesting or working with student prospects to acquire transcripts.
Researching and evaluating degree granting institutions for legitimacy.
Conducting background checks when required.
Reviewing entrance requirements.
Evaluating proof of identity.
Making preliminary determination for acceptance and forwarding to Dean.
Meeting with students to resolve documentation issues.
Reviewing consent-release forms.
Maintaining Southeastern College transcript records and graduate files.
Reviewing student/graduate requests.
Clearing requests with Bursar.
Overseeing the process of academic scheduling for the campus.
Building classes in the C2K system according to Campus Wheel (master scheduling document).
Meeting with students – determining scheduling issues and any accommodations.
Creating general education and program schedules for individual students.
Reviewing program wheels.
Assessing student general education requirements.
Assessing any student transfer credits.
Assessing student status in program wheel.
Scheduling re-entries.
Monitoring and reconciling drops/withdrawals.
Distributing admit/drop slips to faculty.
Monitoring international students (status) on a monthly basis.
Maintaining student documentation.
Ensuring proper documentation.
Scanning documents into DRS.
Maintaining paper files.
Maintaining and tracking all student files (signatures, documentation...).
Updating and maintaining progress management.
Preparing and printing rosters daily and distributing to faculty.
Distributing change of status notifications to Faculty.
Collecting and inputting attendance daily into C2K system (or twice daily depending on campus size).
Building, proctoring, and inputting course evaluation surveys.
Inputting pre-post test scores for each course.
Inputting final course grades and grade changes.
Posting final grades.
Reviewing serious student concerns/complaints.
Acting as a liaison between the student and the Southeastern College on-line campus for partial or full change of status to an on-line campus.
Conducting in-person orientations for on-line students.
Working with the Southeastern College On-line Campus Registrar.