Registrar

TRINITY EPISCOPAL SCHOOL•Charlotte, NC

5d•Onsite

About The Position

Trinity Episcopal School is seeking a Registrar responsible for the compilation and entry of all student and applicant data, as well as other record-keeping activities. Included in these responsibilities is maintaining and ensuring the integrity, accuracy, and confidentiality of these records in compliance with all applicable regulations. This role is a part-time, non-exempt 12-month position reporting directly to the Director of Admission and Financial Support. The Registrar manages FACTS Management, the school's student information system. In addition, the Registrar is responsible for producing report cards, transcripts, schedules, and any reports relating to student and applicant data. The Registrar also supports the Admission Office by co-managing event logistics, producing reports, and managing all online admission forms including enrollment contracts and enrollment management support. The Registrar supports the work of the School by promoting the mission, values, and policies of Trinity Episcopal School.

Requirements

Bachelor’s degree from an accredited college or university.
Comfort and proficiency with data synthesis and analysis
Proficiency with Microsoft Word, Excel, Google applications, and database management
Must maintain a high level of confidentiality
Excellent written, oral and interpersonal skills
Integrity, sound judgment, self-confidence, maturity and a sense of perspective
Demonstrates initiative, adaptability, and the ability to work independently to solve problems
A high level of energy and ability to work on multiple tasks/projects
Strong computer and social media skills.
Maintains standards of professional competence, adheres to a professional code of ethical conduct, and attends continuing professional education workshops and seminars

Nice To Haves

Familiarity with and a commitment to the mission of independent schools and Trinity Episcopal School, and a commitment to our three core values of scholarship, diversity, and spirituality, are a must
Respect and passion for Trinity Episcopal School’s mission and vision
A love for students and a willingness to go above and beyond in the best interests of students
Ability to model, promote, and provide opportunities for students to live into the Trinity Honor Code
A firm understanding of cultural competency as it relates to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic backgrounds

Responsibilities

Manage and maintain FACTS Student Information System, Admissions & Enrollment, and FACTS Family Portal
Maintain FACTS SIS to ensure data is updated and shared with Advancement and Business Offices as needed
Maintain physical and electronic records including interim/trimester report cards, transcripts, standardized testing, admission materials, enrollment contracts, student schedules, and class rosters
Publish all interim and trimester report cards online and share a PDF of the reports with each homeroom teacher
Manage transcript requests for graduating students; remind teachers of upcoming teacher recommendation deadlines and process transcript requests
Support faculty with use of FACTS online gradebooks and preparing report cards to be published electronically
Create student schedules and update the master schedule as needed
Create and maintain K-8 contact lists and Google classroom distribution lists
Process all applications and enrollment contracts through FACTS Admissions & Enrollment
Process new student records within FACTS; request final transcripts from previous school(s), communicate with various departments to ensure new student information is shared as needed
Process withdrawn students; forward transcripts and records to other schools and update student information in the appropriate databases/systems
Generate scheduled and ad hoc reports in support of the Senior Leadership Team
Create nametags for admission events and track inventory of admission materials/swag
Create mailing labels for school-wide mailings
Maintain and update procedures manual for job responsibilities
Communicate in a timely manner with colleagues across all departments to ensure pertinent information is shared effectively