Registrar Specialist in the Office of the Registrar
About The Position
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Registrar Specialist I in the Office of the Registrar. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further. At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.
Requirements
- Bachelor’s Degree.
- One year of related experience.
- Completed online application
- Cover Letter / Letter of Interest addressing qualifications
- Curriculum Vitae or Resume
- At least 3 current professional references and their full contact information
Nice To Haves
- An equivalent combination of education and experience may be considered.
Responsibilities
- Supports and coordinates academic scheduling and room reservation processes for the University, serving as a primary point of contact for academic departments regarding course scheduling and related needs.
- Assists departments with the development and maintenance of academic schedules, including section creation, schedule updates and edits, meeting patterns, classroom and room assignments, and final examination scheduling.
- Coordinates room reservations and space utilization for university events and activities, ensuring appropriate use of campus facilities and resolving scheduling or space-related conflicts.
- Provides guidance and support to departments, department heads, deans, and other university personnel regarding academic scheduling, room reservations, policies, procedures, and requirements.
- Reviews scheduling and room reservation requests for accuracy and compliance with established guidelines and assists in resolving complex scheduling, space, and room assignment issues.
- Provides training and guidance to internal staff and university departments on academic scheduling, room reservation processes, systems, and procedures.
- Works with student workers to assist in answering emails and phone calls pertaining to academic scheduling, rooms reservations, and other Registrar’s Office operations and business processes.
- Provides exemplary customer service to students, faculty, and staff that contact the Registrar's Office seeking assistance.
- Supports state reporting requirements related to classroom and room utilization by maintaining accurate and up-to-date room information, including room capacities, room characteristics, and space assignments.
- Reviews and verifies room and scheduling data for accuracy and completeness to ensure compliance with state reporting requirements and supports the preparation of accurate room utilization reports.
- Assists with providing accurate and up-to-date information on the university academic scheduling website and coordinates changes with Conferencing & Event Services for room reservation purposes.
- Performs other duties as assigned.
Benefits
- Comprehensive benefits package for full-time and qualifying part-time employees.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
