Registrar Coordinator

YMCA-YWCA of Winnipeg•Winnipeg, MB

32d

About The Position

Reporting to the Child Care Manager, the Registrar Coordinator leads the day-to-day administration of registration systems across childcare, camp, and membership programs. This role ensures data accuracy, system integrity, and consistent processes while supporting staff and optimizing workflows to enhance operational efficiency and participant experience.

Requirements

Minimum 2 years of experience leading an administrative or registrar-type team
Experience working with registration systems, databases, or CRM platforms
Police Record Check with Vulnerable Sector Search
Child Abuse Registry Check
Availability to work occasional evenings or weekends as required
Ability to travel between locations and occasionally to Camp Stephens

Nice To Haves

You bring strong leadership experience and can guide a team with clarity and accountability
You’re highly organized and can manage multiple priorities without losing attention to detail
You’re confident working with data, systems, and technology, and can quickly learn new tools
You approach problem-solving with a practical, solutions-focused mindset
You communicate clearly and professionally with both technical and non-technical users
You value accuracy, consistency, and continuous improvement in your work

Responsibilities

Lead and coordinate the daily operations of the registrar team to ensure efficient, accurate service delivery
Maintain and oversee registration systems, ensuring data integrity, consistency, and reliability
Troubleshoot system issues and provide timely support to staff across departments
Drive process improvements and support system enhancements to streamline workflows
Support training and onboarding of staff on registration systems and best practices
Monitor compliance with policies, procedures, and data standards
Assist with reporting, data analysis, and reconciliation processes to support decision-making