Registrar

Sole Hire LLC•Rockford, IL

2d•Onsite

About The Position

Our client has been providing hands-on, career-focused education for more than 160 years, preparing students for in-demand careers through practical training and personalized support. They foster a dynamic learning environment where motivated students are guided by experienced faculty and a supportive administrative team dedicated to their success. We are looking for a highly organized and detail-oriented Registrar to join a dynamic campus team. The Registrar plays a crucial role in supporting the academic operations of the campus by managing student records, ensuring compliance with academic policies, and assisting with documentation related to academic achievement.

Requirements

Associate’s degree preferred; High School Diploma/GED required, or equivalent combination of education and relevant work experience
Three years of work experience in student services within a college setting, preferably in enrollment-related services, admissions, registration, or records
Strong ability to work in a fast-paced environment while maintaining high levels of accuracy
Highly detail-oriented with the ability to work independently and stay task-focused
Proficient with Microsoft Office Suite (Word, Excel), database software, Google Docs, and internet.
Must be punctual, responsible, organized, ethical, and a team player
Excellent multi-tasking and communication skills (written and verbal) required
Strong organizational skills and attention to detail
Must maintain professionalism and confidentiality of employee information and campus records
Must be flexible to work earlier or later shifts or weekends as needed

Nice To Haves

Previous experience with CampusVue is a plus

Responsibilities

Maintain and manage student files in accordance with company policies, including processing new enrollments and handling student requests
Verify and approve enrollment documentation such as agreements, graduation proof, background checks, and programmatic tests
Assist in ensuring the collection and accurate record-keeping of all required documentation
Process education verifications, student demographic updates, and information releases
Handle official transcript requests promptly and accurately
Assist in the registration process and manage scheduling changes due to course failures or other adjustments
Input term schedules into the student management system (CampusVue)
Provide students with documentation verifying their academic status
Process withdrawals, both involuntary and voluntary, ensuring timely and accurate completion
Manage incoming registrar-related mail
Process various status changes (e.g., future start, re-enter, drop, leave of absence, graduation, etc.)
Enter and maintain data for Advanced Academic Standing Evaluation forms for transfer credits
Regularly report on enrollment statuses, cancellations, attendance issues, and student status changes to academic leadership
Track and report on externship attendance and progress for applicable programs
Approve POG (Program Outcome Goal) submissions and process related reports
Run daily reports related to course requirements, status changes, attendance, and student progress
Perform other duties as assigned to ensure smooth campus operations