Registrar

LIFELONG LEARNING ADMINISTRATION CO•Richmond Heights, OH

7d•$17 - $0•Onsite

About The Position

The Registrar is responsible for information processing of student enrollments in accordance with school policy. This Position will interface with various departments and personnel to provide information concerning student records and school program completion. This position reports to the Principal or designee.

Requirements

Understanding of codes, regulations & laws related to student enrollment, graduation, and transfer.
Excellent customer service skills including the ability to greet customers in a friendly manner.
Ability to communicate verbally and in writing.
Ability to work independently with minimal supervision.
Ability to work with the public and a variety of professionals.
Ability to prepare general, statistical, and special reports.
Ability to react and respond to changing circumstances, procedures.
Able to work under tight deadlines and handle multiple requests or interruptions while still completing projects or work assignments in a timely manner.
Attention to detail and maintain accuracy of work.
Record keeping techniques.
High School Diploma or General Education Diploma required.
3 years office experience or 2 years’ experience in a public-school setting handling student or school information processing responsibilities required.
Experience in project coordination, organizing, and prioritizing.
Experience using student information databases.
Proficient Level of skills in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to perform job duties with minimal supervision, dependability, high quality, and quantity required.
Ability to travel up to 5% in performance of job, duties is required.
Vision: Ability to read small print and view a computer screen for prolong periods, prepare, or inspect documents and operate office equipment.
Hearing: Ability to hear average or typical conversations and receiving ordinary information.
Speech: Ability to be understood in face-to-face communication, in person or remote, to speak with level of proficiency and volume to be understood over a telephone or computer.
Mental Demands: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Frequent multi-tasking, changing of task priorities, repetitious exacting work. Understand how to manage stress. high workflow management, high project coordination, and high people engagement.
Upper Body Mobility: Ability to use fingers to make small movements such as typing, picking up small objects, or pinching fingers together, use hands to grasp, and manipulate small objects; twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
Strength: Ability to lift, carry, push, and pull objects weighing up to 10 pounds.
Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Prolonged period sitting at a desk and working on a computer. Work in a moderate to high noise environment with frequent deadline pressures.

Nice To Haves

Experience in project coordination, organizing, and prioritizing.

Responsibilities

Interpret transcripts of incoming students (e.g., cume folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum, and course credit systems.
Verify credits earned to fulfill graduation requirements.
Enter all necessary information into student information database (i.e., Test scores, immunizations, court documents, records).
Maintain records of students completed coursework including grades, grade changes, academic achievements, and student materials.
Assist Teachers with information for student academic planning.
Inform Administrators, Counselor, or assigned Teacher of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success.
Liaison between schools to procure relevant student records/files.
Act as primary designee for student attendance reporting.
Participate in attendance intervention committee for students.
Conduct pre-enrollment interviews with new students and parents.
Process requests from students, other districts, colleges/universities and/or employment agencies (e.g., transcripts, job verification, etc.) for the purpose of providing requested information.
Complete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and other related agencies.
Compile student data.
Prepare general, statistical, and special reports for management.
Communicate student or parent concerns to school staff (i.e., Teacher, Counselor) and school leadership.
Attend student and school events (i.e., Graduation, Open House); assist with event planning and implementation.
Keep current with school policies and programs.
Participate in staff meetings and staff development as requested.
Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.