Registrar and Testing Coordinator, Herberger Young Scholars Academy

Arizona State University

10d•$48,600 - $60,800•Onsite

About The Position

The Gary K. Herberger Young Scholars Academy (HYSA) is hiring a Registrar and Testing Coordinator to develop and maintain accurate student records and support student-facing operations in collaboration with the administrative team. The position supports the student information system, enrollment, registration, testing, and dual enrollment. The academy serves highly gifted students in grades 7–12 on Arizona State University’s West Valley campus. It combines accelerated college-preparatory coursework, Cambridge coursework, mentorship, and opportunities to explore students’ intellectual interests. This is an in-person position at the West Valley campus. The schedule is Monday through Friday, 7:30 AM to 4:30 PM. The salary range is $48,600–$60,800 per year, depending on experience.

Requirements

Bachelor's degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.

Nice To Haves

Experience maintaining student records, transcripts, enrollment documentation, and cumulative files in a K–12 or higher education environment.
Experience administering a student information system (SIS) and maintaining accurate student data.
Knowledge of FERPA requirements and best practices for handling confidential student information.
Experience coordinating student enrollment, registration, scheduling, onboarding, and withdrawal processes.
Experience coordinating standardized or external testing programs.
Experience supporting dual enrollment or other college-readiness programs.
Experience preparing reports, analyzing student data, and communicating information to school leadership.
Demonstrated attention to detail and ability to maintain accurate records and documentation.
Strong organizational and time-management skills, including the ability to coordinate multiple priorities and meet established deadlines.
Effective written and verbal communication skills, including experience communicating with students, families, faculty, staff, and external partners.
Ability to work collaboratively with administrators, counselors, educators, and support staff.
Experience providing responsive, professional customer service in a student-facing or front-office environment.

Responsibilities

Serve as Academy Registrar and maintain student records, transcripts, cumulative files, enrollment documentation, and graduation information.
Ensure student records are maintained and released in compliance with FERPA and Academy procedures.
Process student records requests and support student onboarding and withdrawal activities.
Administer the Student Information System (SIS) and ensure the accuracy and integrity of student data.
Collaborate with the site principal to develop the master schedule and coordinate class enrollment and student schedules.
Coordinate and publish student progress reports and report cards, and maintain academic and distribution groups.
Create, distribute, and manage school forms and related documentation.
Coordinate external testing programs, including Cambridge, Advanced Placement, PSAT, SAT, PreACT, and ACT.
Manage testing enrollment, communications, staffing, facilities, reporting, and testing data for Academy leadership and staff.
Coordinate dual enrollment in ASU and Universal Learner courses, including applications, documentation, enrollment, scheduling, and family communications.
Serve as the primary backup for front office operations, providing visitor assistance, phone coverage, and general support during absences and peak periods.