Testing Coordinator - IDEA Lopez Academy (Immediate Opening)

IDEA Public Schools•Odessa, TX

3d•$22 - $27

About The Position

The Testing Coordinator (TC) supports IDEA Public Schools’ mission by ensuring students take all appropriate district, state, and national assessments in an environment conducive to standardized testing. The TC coordinates testing plans, systems, schedules, accommodations, staff training, and assessment materials so students can complete assessments accurately and on time. The role also supports teachers and leaders in using assessment data to make informed decisions, allowing campus leaders to focus on students’ social-emotional needs and family engagement. The TC serves as the primary campus point person for testing systems and procedures, coordinates with campus IT and special-population staff, trains and supports proctors and other staff, monitors testing sessions and assessment completion, and investigates and reports testing irregularities. The principal may also appoint the TC as the school’s ACT, preACT, and/or AP Test Coordinator.

Requirements

High school diploma.
Superior organizational and time-management skills.
Ability to manage multiple projects simultaneously.
Ability to work with minimal supervision.
Clear verbal and written communication skills.
Ability to solve problems in the moment.
Ability to lead others through influence to meet timelines and achieve goals.
Openness to feedback and improvement.
Commitment to IDEA’s mission and values, accountability, urgency, collaboration, professionalism, and working effectively in an entrepreneurial, high-growth environment with ambiguity and change.

Nice To Haves

At least 48 college credit hours.
Educational experience.
Testing experience.
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.

Responsibilities

Create and communicate campus testing plans for district, state, and national assessments to the manager, leadership team, teachers, and staff in accordance with required timelines.
Communicate testing schedules and relevant updates to students’ parents and families.
Coordinate with campus IT to ensure computers and other equipment are prepared and updated for online testing.
Ensure campus staff and students have access to the appropriate online testing systems.
Prepare testing bins at least 72 hours before assessments, including materials for small-group testing and supplemental materials from special-program contacts.
Review testing-bin contents with test administrators two days before testing and ensure administrators understand implementation.
Audit accommodation and supplemental materials with applicable special-population contacts before testing.
Process and manage state assessment materials according to district guidelines, including checking materials in and out with the National Assessment Team.
Audit paper state test booklets and answer documents with a test-security-trained lead team member to verify student information and demographics before returning materials.
Complete National Assessment Team deliverables on time, including data reporting, student counts, online testing computer needs, and other requested information.
Attend scheduled National Assessment Team trainings and maintain learning through the TC TEAMS group, training materials, the weekly Testing Coordinator Newsletter, and required manuals and documents.
Lead campus testing training on district, state, and national assessment policies and procedures.
Schedule biweekly meetings with special-population contacts to ensure approved accommodations are entered or updated by district deadlines.
Meet with each test proctor at least two days before testing to ensure approved accommodations are correctly implemented and applicable guidelines are followed.
Oversee testing sessions to ensure proctors, support staff, and other staff comply with testing policies and procedures.
Request and provide feedback to testing staff and leaders after each session and use improvement suggestions to improve future testing.
Set up and monitor online testing systems and implementation so students are tested in the appropriate format and with approved accommodations when applicable.
Partner with campus IT to ensure equipment is ready at least 48 hours before online assessments.
Lead campus investigations of testing irregularities and report incidents to the National Assessment Team by close of business on the day they occur, following district guidelines.
Ensure teachers and leaders have access to assessment systems used to administer tests and analyze student data.
Update Edcite Distribution Groups so teachers of record can access district exams.
Serve as the campus point person for testing systems and train and support campus users.
Monitor assessment scanning to meet the target of scanning 95% of multiple-choice components within 24 hours of testing.
Track and monitor testing so eligible students complete applicable assessments by deadlines.
May serve as the school’s designated ACT Test Coordinator, preACT Test Coordinator, and/or AP Coordinator if appointed by the principal.

Benefits

Medical plan with the majority of the employee premium covered, with subsidies for spouse/domestic partner and children.
Eligible staff may receive up to eight weeks of paid family leave for the birth or adoption of a child, based on tenure and caregiver designation.
Tuition reimbursement of up to 50% of tuition for a qualifying degree program, capped at $5,250 per year and subject to manager discretion and budget availability.
Employer-paid mental and behavioral health services, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
Dental and vision plans.
Disability and life insurance.
Parenting benefits.
Flexible spending account options.
Generous vacation time.
Referral bonuses.
Professional development.
403(b) plan.
Relocation allowance may be offered, if applicable.