Regional Program Finance Manager

PRA Business Events•Honolulu, HI

1d•$70,000 - $85,000•Hybrid

About The Position

The Regional Program Finance Manager (RPFM) supports regional offices and manages document administration, client invoicing, program closeouts, supplier onboarding and maintenance, timely cash collections, and other finance-related administrative functions. The role works closely with local sales, creative and design, and event operations teams, the PRA Finance Department, vendor partners, and clients. It reports directly to the Director of Program Finance and indirectly to the Regional Vice President. This role allows the employee to work from home, with occasional in-person meetings. Applicants must be based in Hawaii. The RPFM helps ensure accurate and timely financial processes before, during, and after events, maintains supplier records and program documentation, and supports regional reporting and finance-related projects.

Requirements

Prior experience in destination management, event production, or hospitality is preferred.
Intermediate to high proficiency in Microsoft Office and Excel.
Basic understanding of accounting and business principles.
Ability to work independently and collaboratively within teams.
Strong analytical, critical-thinking, and judgment skills.
Strong attention to detail.
Self-motivation and effective verbal and written communication skills, with the ability to interact with clients, suppliers, and colleagues.
Ability to multitask and prioritize effectively while adhering to strict deadlines.
Ability to hold oneself and others accountable for outcomes.
Proactively seeks to automate, streamline, and document processes.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.
Applicants must be based in Hawaii.

Nice To Haves

An associate or bachelor's degree in Accounting, Business Administration, or Finance.
Experience with Salesforce and/or NetSuite.
Prior destination management, event production, or hospitality experience.

Responsibilities

Invoice clients for deposits in a timely manner according to contractual terms and master service agreements.
Monitor incoming payments and follow up with clients to support timely collections and minimize disruptions to program cash flow.
Process client refunds and ensure required documentation is complete and properly filed.
Review the region's weekly accounts receivable aging report and proactively follow up on outstanding balances.
Collaborate with event producers and the Finance Department to complete program closeouts within 15 days following event operations.
Review client-facing documents for grammatical, formatting, and financial errors.
Reconcile revenue detail to confirm proper classification and general ledger account recording, and review cost detail to ensure final accrual amounts are accurate.
Calculate and document hotel, third-party, or special program commissions and rebates due to partners.
Verify the accuracy and proper recording of applicable sales tax charges.
Prepare a comprehensive financial package for the accounting team with relevant financial and operational program data.
Work with local teams and clients to process changes, updates, or adjustments, including submitting a revised PCO when needed.
Set up and maintain regional supplier records, ensuring credit accounts and payment terms are accurately established.
Maintain current vendor W-9s, banking details, and certificates of insurance; manage refund and commission amounts with vendors.
Work with the Regional Vice President on ad hoc financial reporting and project needs.
Keep Program Folders up to date with required documents.
Oversee petty cash or cash advance reporting for regional offices.
Assist with regional time-tracking reports, data maintenance, and team communication.
Support enhancements to PRA software, including Salesforce and Event Cost Sheet, as required.
Cross-train with PRA Finance members and other RPFMs as needed.