Regional Program Finance Manager

PRA Business Events•Honolulu, HI

2d•$70,000 - $85,000•Remote

About The Position

The Regional Program Finance Manager (RPFM) supports PRA’s regional offices and manages document administration, client invoicing, program closeouts, supplier onboarding, cash collections, and other finance-related administrative functions. The role works closely with local sales, creative and design, and event operations teams, as well as PRA’s Finance Department, vendor partners, and clients. It reports directly to the Director of Program Finance and indirectly to the Regional Vice President. This role can be performed from home, with occasional in-person meetings. Applicants must be based in Hawaii. The RPFM invoices clients for deposits, monitors payments and collections, processes refunds, and reviews accounts receivable aging. The position coordinates program closeouts within 15 days after event operations, reviewing client-facing documents, reconciling revenue and costs, calculating partner commissions and rebates, verifying sales tax, preparing financial packages, and coordinating required program updates. It also maintains regional supplier records and documentation, supports regional reporting and petty cash processes, keeps program folders current, assists with time-tracking and data maintenance, and supports PRA software enhancements.

Requirements

Basic understanding of accounting and business principles.
Intermediate to high proficiency in Microsoft Office and Excel.
Ability to work independently and collaboratively within teams.
Strong analytical, critical-thinking, and judgment skills.
Strong attention to detail.
Self-motivation and effective verbal and written communication skills, including the ability to interact with clients, suppliers, and colleagues.
Ability to multitask and prioritize effectively while adhering to strict deadlines.
Ability to hold oneself and others accountable for outcomes.
Proactive approach to automating, streamlining, and documenting processes.
Ability to occasionally lift office products and supplies weighing up to 20 pounds.
Must be based in Hawaii.

Nice To Haves

Prior experience in destination management, event production, or hospitality.
Associate or bachelor’s degree in accounting, business administration, or finance.
Experience with Salesforce and/or NetSuite.

Responsibilities

Invoice clients for deposits in a timely manner and in accordance with contractual terms and master service agreements.
Monitor incoming client payments and follow up as needed to support timely collections and program cash flow.
Process client refunds and ensure supporting documentation is complete and properly filed.
Review the region’s weekly accounts receivable aging report and follow up proactively on outstanding balances.
Collaborate with Event Producers and the Finance Department to complete program closeouts within 15 days following event operations.
Review client-facing documents for grammatical, formatting, and financial errors.
Reconcile revenue details, confirm classification and general ledger account recording, and review cost details and final accrual amounts.
Calculate and document hotel, third-party, and special program commissions or rebates due to partners.
Verify applicable sales tax charges and their proper recording.
Prepare comprehensive financial packages for the accounting team, including relevant financial and operational program data.
Coordinate necessary program changes, updates, or adjustments with local teams and clients, including submitting a revised PCO when needed.
Set up and maintain regional supplier records, including credit accounts, payment terms, W-9s, banking details, and certificates of insurance.
Work directly with vendors to manage refund and commission amounts.
Work with the Regional Vice President on ad hoc financial reporting and project needs.
Keep Program Folders up to date with required documents.
Oversee petty cash or cash advance reporting for regional offices.
Assist with regional time-tracking reports, data maintenance, and team communication.
Support enhancements to PRA software, including Salesforce and Event Cost Sheet, when required.
Cross-train with PRA Finance members and other RPFMs as needed.