Regional Office Coordinator/Executive Assistant

DaVita Kidney Care

6d•Onsite

About The Position

The Regional Office Coordinator provides direct administrative support to the Regional Operations Director (ROD). This role involves a variety of secretarial duties, coordination of meetings and calls, preparation of reports and information, managing office supplies and equipment, and acting as a liaison for the ROD. The position also requires adherence to company policies and relevant state and federal regulations, with the ability to work overtime and travel when necessary. DaVita emphasizes a 'community first, company second' culture, with a focus on clinical outcomes, education, performance-based rewards, and a comprehensive benefits package, all dedicated to caring for patients with chronic kidney failure.

Requirements

High school diploma or equivalent
Minimum one year experience as administrative assistant strongly preferred
Minimum typing speed of 60-75 wpm
Intermediate to advanced computer skills demonstrating proficiency in the following systems:
MS Word (required)
Excel (required)
PowerPoint (required)
Commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment & Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors.
Excellent organizational skills (attention to detail and follow through extremely important)
Ability to handle busy phones in a professional and courteous manner with all levels of the organization
Ability to learn new processes quickly
Sound judgment, troubleshooting, and problem resolution skills

Nice To Haves

Associate degree or professional secretarial certification a plus
2-3 years previous office coordinator experience strongly preferred
Business Map (preferred)
Geofinder Mapping Software (preferred)
Expensable (preferred)
Sidekick or Palm Pilot (preferred)

Responsibilities

Provide all secretarial support for ROD (letters, memos, faxes)
Coordinate and arrange conference calls and gather data and prepare DeNovo information as needed such as (but not limited to) proposals, bids, state walk-through of facility
Coordinate new facility open houses
Prepare Monthly Facility Report Calendar and follow through with facilities
Arrange travel plans for ROD
Proactively monitor and manage office supplies and equipment needs
Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel
Reconcile and track expense reports
Assist with creating presentations as requested
Act as facility and customer liaison for ROD
Attend education activities, in-services, and staff meetings
Handle special projects on an as-needed and sometimes urgent basis
Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO)
Comply with state or federal regulations of the Injury Prevention and Safety Training Program