Regional Church Coordinator

MnTC•Alexandria, MN

2d•Onsite

About The Position

The Regional Church Coordinator develops, strengthens, and expands relationships with churches and ministry partners throughout the Alexandria and Brainerd regions to advance the mission of Minnesota Adult & Teen Challenge. The role coordinates choir scheduling, church engagement activities, partner communications, volunteer support, and Church Relations administrative processes while maintaining accurate records and providing excellent service to ministry partners. The position collaborates with the Choir Director, Strategic Partnerships leadership, and other departments to support statewide church engagement and choir initiatives. It also provides administrative and logistical support for church activities, events, conferences, fundraising initiatives, donor engagement, and community outreach. The role requires travel throughout assigned regions, occasional evening and weekend work, and onsite attendance at events.

Requirements

Associate degree in Business Administration, Communications, Ministry, Nonprofit Management, Marketing, or a related field; equivalent education and experience may be considered.
At least two years of experience in relationship management, community engagement, customer service, event coordination, ministry support, fundraising support, or a related field.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational, project management, and time management skills.
Demonstrated ability to build and maintain professional relationships with churches, community leaders, volunteers, donors, and ministry partners.
Strong attention to detail and accuracy in scheduling, reporting, and data management.
Proficiency in Microsoft Office Suite and database management systems.
Ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced environment.
Sound judgment, professionalism, discretion, and commitment to confidentiality.
Collaborative, service-oriented approach to working with colleagues, volunteers, churches, and community partners.
Willingness to travel throughout assigned regions and work occasional evenings and weekends for ministry events, conferences, and partner engagement activities.
Valid driver's license, acceptable driving record, and insurability under organizational policies when driving is required for assigned duties.
Successful completion of required background screening processes.
Comfort and compassion when working with individuals facing life-controlling challenges, including mental health issues and addiction.
Ability to demonstrate Minnesota Adult & Teen Challenge's mission, Culture of Honor, core values, and relationship-centered approach in daily interactions.
Successful completion and maintenance of required training and competency requirements before providing direct care or client services, including training on client rights, confidentiality, mandated reporting, professional boundaries, and applicable licensing and regulatory requirements.
Successful completion of a Minnesota Department of Human Services (DHS) background study and continued eligibility for applicable DHS background studies, clearances, and requirements before providing direct care or client services.
Ability to meet the physical demands of prolonged sitting, computer use, phone and email communication, frequent use of standard office equipment, occasional lifting and carrying up to 25 pounds, travel as needed, and onsite attendance at occasional evening and weekend events.

Nice To Haves

Experience working with customer relationship management (CRM) systems, databases, or donor management software.

Responsibilities

Develop and maintain positive relationships with existing and prospective church partners in assigned regions.
Coordinate, schedule, and confirm choir presentations, maintaining calendar accuracy, adequate coverage, and timely communication.
Serve as the primary contact for assigned church partners, responding to inquiries and providing information, resources, and support.
Maintain accurate church, event, volunteer, and partner records in Raiser's Edge and other organizational databases.
Generate, maintain, and distribute reports about church engagement, choir presentations, outreach, and partner participation.
Collaborate with the Choir Director and Strategic Partnerships leadership on statewide church engagement and choir initiatives.
Communicate scheduling updates, itineraries, announcements, event details, and ministry resources to church representatives and choir participants.
Coordinate volunteer line leaders, event logistics, promotional materials, and choir apparel for major ministry events and conferences.
Upload and maintain monthly choir schedules on organizational communication platforms, including the intranet and website.
Support fundraising initiatives, donor engagement, and community outreach activities as assigned.
Assist in developing and maintaining Church Relations processes, procedures, and best practices.
Keep departmental resources, records, and materials current, accurate, and accessible.
Collaborate with Strategic Partnerships, Programming, Marketing, Advancement, and other departments to support organizational objectives.
Provide administrative support for church engagement initiatives, special events, and partner activities.
Perform other duties and special projects as assigned by the Sr. Director of Partner Engagement.