Regional Business Office Manager

RHA Health Services, LLC•Bethlehem, PA

9h•Onsite

About The Position

We are hiring for: Regional Business Office Manager Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services! Serves as confidential and exclusive support to the Chief Executive Officer (CEO). Independently handles a wide variety of situations involving administrative functions for the executive office. Serves as the administrative office manager for the corporate office and supervises the Office Coordinator. Experienced Office Assistants, Receptionists, and Administrative Assistants – we need your organizational and office management skills to fill a role at RHA Health Services. RHA Health Services is looking for motivated, detail oriented operations leaders with the ability to multitask to join our team as an Office Coordinator. This position will be housed at the corporate office located in downtown Asheville, NC. In this dynamic role, you will be responsible for: Supervising office activities to achieve maximum expense control and productivity Developing procedures and policies for office activities including: filing, records maintenance, offsite storage, office supplies, office equipment, office vendors, phone support, faxes, and mail distribution Responsible for the maintenance of office equipment and supplies Providing executive assistance to the President of RHA Health Services. If you’re looking for an opportunity to truly make a difference in the lives of the people that you serve then consider RHA Health Services where we put people first! Job Responsibilities As an Office Coordinator, you will responsible but not limited to the following: Assists with Office Duties: Ensures corporate office services are working in the most cost effective, efficient and effective manner. Ensuring phone is answered and calls are routed. Ensures office equipment is maintained in good working condition including: fax, copier/scanner, postage, and phone. Orders and organizes office supplies, and assures adequate supplies are kept at all times. Serves as the custodial authority for office storage spaces. Maintains schedule for corporate staff. Assists Executives with Various Tasks: Ensures requests from the President for action and information are furnished in an accurate and timely manner. Follows-up with individuals providing information and documentation, prints information their use in financial reviews, board meetings, MCO meetings and other business meetings. Manages Meeting and Event Planning: Manages office meetings and events. Plans the facility, rooming and refreshments for corporate meetings and special events as directed. Plans and organizes large corporate events. Arranges meetings and teleconferences and coordinates participation as directed. Coordinates schedule for President, and arranges appointments as directed. Coordinates travel and hotel accommodations for Executives as well as incoming guests. Performs Office Manager Responsibilities- Ensures break area and conference rooms are neat and adequate supplies are furnished. Assists with special projects such as: assembling materials, special mailings, meeting preparations, creating presentations, ordering materials, and performing data entry. Assists with various projects for the HR Department Requirements Successful candidates of the Office Assistant role are able to handle multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively. Additional requirements of the Office Assistant role include: BS/BA from four-year college or university preferred. Prefer 1-2 years related experience and/or training; or equivalent combination of education and experience. Experience with computer software for word processing, spreadsheets, and database. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and the coordination of people and resources. About RHA: At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes. For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey. If you are ready to make a difference in the lives of people we serve and support apply to join the team today. Candidate Account Help - Forget Login? Learn more about working at RHA Health Services At RHA Health Services, the people we serve and support are at the very center of everything we do. Throughout Georgia, New Jersey, North Carolina, Pennsylvania, and Tennessee, we provide high-quality care to individuals with intellectual/developmental disabilities. In North Carolina and Pennsylvania, we also provide behavioral health services to support people with mental health and substance use needs and provide services for those who are Deaf and Hard of Hearing. Since 1989, we have partnered with and celebrated people achieving their personal goals, building meaningful connections, experiencing positive outcomes in health and wellness, and more. If you share our passion, there is a place for you at RHA Health Services. From inpatient care to community-based services, from in-home support to facilities of all sizes, RHA offers a range of settings where you can apply your unique skillset. Many of our employees also experience opportunities for career growth and continued education. RHA is accredited by the Commission on Accreditation of Rehabilitation Facilities and the Council on Quality and Leadership, and we are committed to providing the highest quality of care. At RHA, we believe we all deserve the chance to live our best possible lives. We want you to join our team of compassionate professionals. To learn more, visit rhahealth.org or email us at [email protected]. RHA Health Services – Where Compassion Meets Career.

Requirements

BS/BA from four-year college or university preferred.
Prefer 1-2 years related experience and/or training; or equivalent combination of education and experience.
Experience with computer software for word processing, spreadsheets, and database.
Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and the coordination of people and resources.
Successful candidates of the Office Assistant role are able to handle multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.

Responsibilities

Serves as confidential and exclusive support to the Chief Executive Officer (CEO).
Independently handles a wide variety of situations involving administrative functions for the executive office.
Serves as the administrative office manager for the corporate office and supervises the Office Coordinator.
Supervising office activities to achieve maximum expense control and productivity
Developing procedures and policies for office activities including: filing, records maintenance, offsite storage, office supplies, office equipment, office vendors, phone support, faxes, and mail distribution
Responsible for the maintenance of office equipment and supplies
Providing executive assistance to the President of RHA Health Services.
Ensures corporate office services are working in the most cost effective, efficient and effective manner.
Ensuring phone is answered and calls are routed.
Ensures office equipment is maintained in good working condition including: fax, copier/scanner, postage, and phone.
Orders and organizes office supplies, and assures adequate supplies are kept at all times.
Serves as the custodial authority for office storage spaces.
Maintains schedule for corporate staff.
Ensures requests from the President for action and information are furnished in an accurate and timely manner.
Follows-up with individuals providing information and documentation, prints information their use in financial reviews, board meetings, MCO meetings and other business meetings.
Manages office meetings and events.
Plans the facility, rooming and refreshments for corporate meetings and special events as directed.
Plans and organizes large corporate events.
Arranges meetings and teleconferences and coordinates participation as directed.
Coordinates schedule for President, and arranges appointments as directed.
Coordinates travel and hotel accommodations for Executives as well as incoming guests.
Ensures break area and conference rooms are neat and adequate supplies are furnished.
Assists with special projects such as: assembling materials, special mailings, meeting preparations, creating presentations, ordering materials, and performing data entry.
Assists with various projects for the HR Department

Benefits

Competitive compensation program including regular performance feedback and coaching
Healthcare insurance: Medical, Dental, Vision, Disability, Voluntary Benefits, Employee Assistance Program, Telemed and Pharmacy Insurance, Health Advocate service which assists employees find doctors, schedule appointments, estimate costs, answer medical/prescription questions, resolve medical claims issues and basically does the legwork for employees
Offering free diabetic medication and supplies
401(k) retirement savings program with Wells Fargo
Paid Time Off
Company sponsored Life and AD&D Insurance
Extensive Wellness Programs including company paid scholarships for healthy weight management and nicotine cessation, several wellness challenges and rewards through the year.
Free Annual Health Screening and wellness coaching event.
Discounted medical premiums for nicotine free employees.
Free CPR, first aid and job specific training opportunities
Opportunity to make a difference in the lives of the people that you serve
Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
Employee perks and discount program: to help you save money!
Paid Time Off (full-time employees only)
Health/Insurance (full-time employees only)
401(k) retirement savings program
Wellbeing Programs: Physical, Emotional and Financial
Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
Training: Free CPR, first aid, and job-specific training opportunities