Regional Administrative Assistant

Autozone•Des Moines, IA

About The Position

As a Regional Administrative Assistant, you’ll be the organizational anchor for the Regional Team—streamlining operations, coordinating daily activities, and ensuring the team stays productive and aligned. This role requires precision, discretion, and proactive problem-solving in a fast-paced, growth-focused environment. If you thrive on keeping things running smoothly and enjoy being the go-to person who keeps a team organized and efficient, this role is for you. As a Regional Administrative Assistant at AutoZone, you’ll support regional leaders and office staff by managing schedules, coordinating communication, organizing events, and ensuring the office operates seamlessly. You’ll be a trusted partner who anticipates needs, solves problems before they escalate, and helps the team stay focused on driving results.

Requirements

2–3 years of administrative, office, or customer relations experience.
Strong verbal and written communication skills.
Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
Ability to handle confidential information with care and integrity.
Strong attention to detail and the ability to manage multiple priorities.
A collaborative approach and a willingness to support others.

Nice To Haves

Experience supporting multi-location or regional teams
Familiarity with travel coordination or expense reporting systems
Strong analytical skills and comfort working with data
A knack for anticipating needs before they arise

Responsibilities

Provide essential administrative support to regional staff to maximize productivity.
Manage employee interactions and files with professionalism and discretion.
Screen calls, respond to inquiries, and route messages appropriately.
Prioritize mail, draft responses, and escalate complex issues when needed.
Plan and organize meetings, conferences, teleconferences, and travel arrangements.
Ensure software, equipment, meeting spaces, and supplies are ready for all events and gatherings.
Arrange travel, prepare itineraries, and manage travel expense reporting.
Collect, analyze, and compile information for various reports.
Organize and process invoice payments accurately and on time.
Gather information, analyze data, and recommend solutions to administrative challenges.
Track inventory, place orders, and verify receipt of supplies.
Coordinate maintenance for office equipment such as computers and copy machines.
Maintain files and ensure a clean, efficient workspace.