Region Coordinator

Mazda Motor Corporation•Irvine, CA

10d•$23 - $31

About The Position

The Region Coordinator provides administrative support to the Region General Manager (RGM), including management of the RGM’s schedule and calendar, coordination with the region management team, travel arrangements, clerical support, and special projects. The role also supports regional budget planning and tracking, meeting and office administration, employee expense reporting, record retention, and company vehicle program administration.

Requirements

Associate degree or equivalent experience.
At least 2 years of relevant work experience.
At least 1 year of work experience in an administrative role.
Exceptional computer skills, including intermediate or higher proficiency in Microsoft PowerPoint, Excel, Word, Outlook, and other Mazda business applications.
Ability to communicate effectively and efficiently, orally and in writing, with management at all levels, customers, dealers, and vendors.
Strong interpersonal skills and ability to form and maintain effective working relationships.
Strong planning and organizational skills and close attention to detail.
Demonstrated track record of providing high-level management support.
High level of professionalism.
Ability to work well under pressure, organize work, meet deadlines, and manage several priorities in a day.
Dependable, adaptable, self-motivated, and creative.
Ability to handle and maintain the confidentiality of highly sensitive information.

Nice To Haves

Executive-level support experience is strongly preferred.

Responsibilities

Manage the Region General Manager’s active calendar and coordinate schedules with the region management team.
Prepare broadcast messages, regional announcements, and management memos.
Coordinate annual budget setting and monthly tracking for regional departmental G&A budgets.
Analyze budget variances and initiate corrective action with the finance department when needed.
Coordinate Outlook calendars, reserve conference rooms, schedule and set up meetings, prepare meeting amenities, make restaurant reservations, and coordinate catering.
Reconcile purchase card charges to the appropriate budget codes.
Prepare and/or review regional employee expense reports.
Serve as the regional Champion of the Record Retention Policy.
Maintain office supplies inventory, place and expedite orders, and verify receipts.
Receive telephone calls, provide information, and handle sensitive issues using sound independent judgment.
Arrange complex travel plans, itineraries, and agendas, and compile documents for travel-related meetings.
Coordinate with HR to collect new-hire paperwork.
Perform routine administrative duties, including filing and scanning documents, processing incoming mail, preparing ad hoc reports, processing bills and invoices, and maintaining employee and dealer contact information.
Assist the Regional Operations Manager with company vehicle program management and vehicle disposition, including pricing within MNAO policies and guidelines.
Fulfill company vehicle requests for regional staff using current inventory or by ordering new vehicles.
Process license plates and file for non-operation to avoid penalties on regional vehicles.
Coordinate company vehicle pickups for regional employees and auctions.