Recruitment & HR Coordinator

Quantum Space•Rockville, MD

1d•Onsite

About The Position

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly. We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to support both talent acquisition and people operations activities across the organization. In this role, you will help deliver an exceptional candidate and employee experience by coordinating recruiting activities, supporting onboarding processes, administering HR documentation, and maintaining critical people systems. You will work closely with the talent acquisition team, hiring managers, candidates, and employees to ensure recruiting and HR operations run efficiently and effectively in a fast-paced, high-growth environment.

Requirements

1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, or a related administrative role
Strong organizational skills with exceptional attention to detail and follow-through
Experience coordinating interviews, meetings, and calendars using Microsoft Outlook
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign (Adobe Pro)
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Experience handling confidential employee and candidate information with professionalism and discretion
Strong problem-solving, administrative, and customer service skills
Ability to work onsite at Quantum Space headquarters in Rockville, Maryland
U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State

Nice To Haves

Experience using Greenhouse or similar Applicant Tracking Systems (ATS)
Experience using BambooHR or similar Human Resources Information Systems (HRIS)
Experience supporting onboarding, employee lifecycle administration, and personnel record management
Familiarity with employment documentation, offer letters, onboarding packets, and compliance-related recordkeeping
Experience supporting recruiting and HR functions within a startup, aerospace, defense, technology, or high-growth environment
Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field
Experience coordinating employee engagement, training, or company culture initiatives

Responsibilities

Coordinate candidate interviews across multiple time zones using Microsoft Outlook
Manage candidate communications throughout the recruiting process
Maintain candidate records, interview feedback, and hiring workflows within Greenhouse
Support job posting creation and management across recruiting platforms
Assist with resume screening, candidate outreach, and recruiting administration activities
Coordinate offer preparation, background screenings, reference checks, and onboarding logistics
Support new hire onboarding and orientation activities
Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records
Administer electronic signature workflows utilizing DocuSign and Adobe Acrobat Sign (Adobe Pro)
Maintain employee records and HR documentation within BambooHR and related systems
Assist with benefits administration and employee inquiries
Coordinate employee engagement initiatives, training activities, and company events
Generate recruiting and HR reports while maintaining accurate records and data integrity
Support compliance, recordkeeping, and HR process improvement initiatives
Partner closely with hiring managers and employees to provide exceptional service and support