Recruitment Coordinator (Temp)

Family HealthCare Network•Visalia, CA

20h•Onsite

About The Position

The Recruitment Coordinator is responsible for coordinating all staff recruitment activities. This role serves as a primary contact for applicants seeking employment positions and is responsible for achieving department goals and metrics for assigned functional areas. The position involves implementing recommendations for updating workflows and policies, and serving as a subject matter expert. The coordinator will facilitate community tours with prospective candidates, ensure the accuracy of all records and the integrity of employee data in the recruitment database, and conduct audits and analysis of ad-hoc reports. This role supports the recruitment process by following up on interview logistics, conducting reference checks, coordinating searches and screenings, and assisting with scheduling interviews. Additionally, the Recruitment Coordinator assists with prospective candidates' housing searches, spouse job leads, and school and childcare arrangements. They ensure all staff positions are posted and updated on various sources, make job offers, coordinate new hire appointments, and assist with on-boarding. The role also processes employee intents to transfer, coordinates and participates in job fairs, and supports the scheduling and coordination of new provider orientation and pre-employment physicals. The position involves assisting with Federal and State loan repayment options, coordinating locum tenens orientation and non-employee processes, verifying timesheets, tracking monthly locum expenses, and processing employment visas, including J1 Waivers, H1-B, Perm Processing, Department of Labor Requirements, and USCIS rules and regulations. The Recruitment Coordinator also assists with residency programs, medical/dental schools, FNP/PA training programs, and other external pipeline programs. They register and coordinate travel for job fairs and training program visits, attend these events as needed, and coordinate the placement of student rotations and externs. The role assists with contracts for training programs and schools, arranges preceptors, and develops/maintains a tracking process for student contact information, screening students for future employment. Finally, the position supports the non-employee process, the annual Provider Appreciation Dinner, and manages office supplies for the Main Street and Corporate offices, including ordering, stocking, and maintaining office equipment. Clerical duties for the Executive Leadership team may also be assigned.

Requirements

Proficiency in written and verbal communication.
Proficiency in basic mathematics.
Proficiency in computer applications.
Proficiency in technical systems.
Completion of an Associate’s Degree program with a recognized major and a minimum cumulative GPA of 2.5; OR A combination of two years of relevant experience and completion of a high school diploma with a minimum cumulative GPA of 2.5, or General Educational Development (GED) with a minimum overall score of 162.5.
Healthcare-related knowledge frequently acquired through completion of a trade school, para-professional, or certificate-type program.
Minimum of two years of experience with job duties requiring the use of higher-level skills of the trade/profession.

Nice To Haves

If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma or associate’s degree.

Responsibilities

Coordinating all staff recruitment activities.
Serving as a primary contact for applicants seeking employment positions.
Achieving department goals and metrics for functional areas assigned.
Implementing recommendations for updating workflows and policies.
Serving as a subject matter expert.
Facilitating community tours with prospective candidates.
Ensuring the accuracy of all records and the integrity of employee data in the recruitment database.
Conducting audits and analysis of ad-hoc reports.
Supporting the recruitment process as assigned.
Following up on logistics of the interview of prospective candidates, including itineraries, travel, lodging etc. as applicable.
Conducting reference checks on prospective candidates.
Coordinating searches and conducting screenings for qualified candidates according to relevant job criteria, using computer databases, networking, internet recruiting resources, recruiting firms, employee referrals, and assisting with scheduling interviews.
Coordinating prospective candidates’ housing searches, spouse job leads, school and childcare as applicable.
Ensuring all staff positions are posted and updated on various sources (FHCN website, National Health Service Corps, California Department of Health Services, CareerMD, 3RNET, Indeed, LinkedIn etc.).
Making job offers, coordinating new hire appointments, and assisting with on-boarding.
Processing employee intents to transfer.
Coordinating and participating in employee job fairs for FHCN as assigned.
Supporting scheduling and coordinating the New Provider Orientation with Medical/ Clinical Directors and Human Resources.
Scheduling new employee pre-employment physicals as needed.
Coordinating with various departments to ensure organizational requirements are met.
Assisting with Federal and State loan repayment options for the organization and actively assisting eligible staffing applying for the programs as directed.
Coordinating locum tenens’ orientation and non-employee process.
Ensuring all timesheets are verified and processed through AP department.
Tracking monthly locum expenses spreadsheet.
Processing all duties related to employment visas.
Processing J1 Waivers, H1-B, Perm Processing, Department of Labor Requirements (Prevailing wages) and USCIS rules, and regulations.
Assisting with residency programs, medical/dental schools, FNP/PA training programs, and other external pipeline programs.
Registering and coordinating travel for job fairs and training program visits for Recruitment Staff.
Attending job fairs and training program visits as needed.
Coordinating the placement of student rotations and externs at various locations as directed.
Assisting contracts with training programs and schools.
Arranging preceptors.
Developing and maintaining Recruitment focused tracking process of all student contact information.
Screening and evaluating students for future employed positions.
Assisting with the non-employee process.
Supporting the coordination of the annual Provider Appreciation Dinner.
Managing office supplies of the Main Street and Corporate offices.
Ordering and stocking supplies, and submitting purchase orders.
Maintaining the copy machines, fax machine, and printer supplies.
Purchasing and stocking board room with supplies.
Supporting the Executive Leadership team with clerical duties as assigned by the Director of Recruitment.
Adhering to the Attendance and Absenteeism Policy.
Presenting to and working at any FHCN location, both at the beginning of a shift or during a shift, based on business need.
Performing other duties as assigned.