Recruitment Coordinator (Temp)

Family HealthCare Network•Visalia, CA

11h•$23 - $34•Onsite

About The Position

The Recruitment Coordinator is responsible for coordinating all staff recruitment activities. This role serves as a primary contact for applicants, implements workflow updates, and ensures the accuracy of recruitment data. The position also supports the recruitment process by coordinating interviews, conducting reference checks, posting job openings, making job offers, and assisting with onboarding. Additionally, the role supports new provider orientation, assists with loan repayment programs, coordinates locum tenens orientation, processes employment visas, and assists with residency and external pipeline programs. The coordinator also supports the annual Provider Appreciation Dinner, manages office supplies, and provides clerical support to the Executive Leadership team.

Requirements

Proficiency in written and verbal communication.
Proficiency in basic mathematics.
Proficiency in computer applications.
Proficiency in technical systems.
Completion of an Associate’s Degree program with a recognized major and a minimum cumulative GPA of 2.5; or
A combination of two years of relevant experience and completion of a high school diploma with a minimum cumulative GPA of 2.5, or General Educational Development (GED) with a minimum overall score of 162.5, and healthcare-related knowledge frequently acquired through completion of a trade school, para-professional, or certificate-type program.
If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma or associate’s degree.
Polished general or technical skills, typically acquired with or without a specific major or trade.
A minimum of two years of experience with job duties requiring the use of higher-level skills of the trade/profession.
Communicates complex and/or technical information to co-workers and others.
Exercises tact and diplomacy in the resolution of mild conflicts or disagreements.
Effective communication of written information (including electronic correspondence).
Effectively convey technical information to non-technical audiences.

Responsibilities

Coordinating all staff recruitment activities.
Serving as a primary contact for applicants seeking employment positions.
Achieving department goals and metrics for functional areas assigned.
Implementing recommendations for updating workflows and policies.
Serving as a subject matter expert.
Facilitating community tours with prospective candidates.
Ensuring the accuracy of all records and the integrity of employee data in the recruitment database.
Conducting audits and analysis of ad-hoc reports.
Supporting the recruitment process as assigned.
Following up on logistics of the interview of prospective candidates, including itineraries, travel, lodging etc. as applicable.
Conducting reference checks on prospective candidates.
Coordinating searches and conducting screenings for qualified candidates according to relevant job criteria, using computer databases, networking, internet recruiting resources, recruiting firms, employee referrals, and assists with scheduling interviews.
Coordinating prospective candidates’ housing searches, spouse job leads, school and childcare as applicable.
Ensuring all staff positions are posted and updated on various sources (FHCN website, National Health Service Corps, California Department of Health Services, CareerMD, 3RNET, Indeed, LinkedIn etc.).
Making job offers, coordinating new hire appointments, and assisting with on-boarding.
Processing employee intents to transfer.
Coordinating and participating in employee job fairs for FHCN as assigned.
Supporting scheduling and coordinating the New Provider Orientation with Medical/ Clinical Directors and Human Resources.
Scheduling new employee pre-employment physicals as needed.
Coordinating with various departments to ensure organizational requirements are met.
Assisting with Federal and State loan repayment options for the organization and actively assisting eligible staffing applying for the programs as directed.
Coordinating locum tenens’ orientation and non-employee process.
Ensuring all timesheets are verified and processed through AP department.
Tracking monthly locum expenses spreadsheet.
Processing all duties related to employment visas.
Processing J1 Waivers, H1-B, Perm Processing, Department of Labor Requirements (Prevailing wages) and USCIS rules, and regulations.
Assisting with residency programs, medical/dental schools, FNP/PA training programs, and other external pipeline programs.
Registering and coordinating travel for job fairs and training program visits for Recruitment Staff.
Attending job fairs and training program visits as needed.
Coordinating the placement of student rotations and externs at various locations as directed.
Assisting contracts with training programs and schools.
Arranging preceptors.
Developing and maintaining Recruitment focused tracking process of all student contact information.
Screening and evaluating students for future employed positions.
Assisting with the non-employee process.
Supporting the coordination of the annual Provider Appreciation Dinner.
Managing office supplies of the Main Street and Corporate offices.
Ordering and stocking supplies, and submitting purchase orders.
Maintaining the copy machines, fax machine, and printer supplies.
Purchasing and stocking board room with supplies.
Supporting the Executive Leadership team with clerical duties as assigned by the Director of Recruitment.
Adhering to the Attendance and Absenteeism Policy, recognizing that regular attendance is considered an essential function of all FHCN positions.
Ability to present to and work at any FHCN location, both at the beginning of a shift or during a shift, based on business need.
Performing other duties as assigned.