Recruitment Coordinator

The View Dental Canada•Toronto, ON

1d•CA$20 - CA$25

About The Position

We are seeking a highly organized and proactive Recruitment Coordinator to support our growing talent acquisition efforts. This role is responsible for coordinating the end-to-end recruitment and onboarding process, ensuring an exceptional candidate and new hire experience, and supporting hiring managers throughout the hiring cycle. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is comfortable managing multiple priorities across different personalities and clinic locations. This role serves as a key liaison between candidates, hiring managers, and the Human Resources team, with opportunities to expand into broader HR functions such as employee relations, payroll support, and health & safety coordination.

Requirements

Minimum 2 years of recruitment, talent acquisition, HR coordination, or administrative experience
Experience supporting or managing full-cycle recruitment processes
Strong organizational and time management skills with ability to manage multiple priorities
Excellent interpersonal, written, and verbal communication skills
High attention to detail and accuracy
Proficiency with Microsoft Office and Google Workspace
Ability to work with multiple personalities and adapt communication style accordingly
Strong problem-solving skills and ability to work independently in a fast-paced environment

Nice To Haves

Experience with onboarding, contracts, reference checks, and/or background screening considered a strong asset
Experience using Applicant Tracking Systems (ATS) and HRIS platforms is preferred
Diploma or degree in Human Resources, Business Administration, or a related field
CHRP designation (completed or in progress) is considered an asset
Experience in healthcare, dental, or multi-location organizations is an asset
Exposure to employee relations, payroll, or health & safety processes is an asset

Responsibilities

Coordinate full-cycle recruitment activities across multiple dental clinics and corporate departments
Post and manage job advertisements across various recruitment platforms
Source candidates through job boards, professional networks, referrals, and recruitment databases
Review and screen resumes against position requirements
Conduct initial candidate outreach and pre-screening conversations
Schedule interviews and coordinate calendars between candidates and hiring managers
Maintain consistent communication with candidates throughout the recruitment process
Track candidate progress within the Applicant Tracking System (ATS)
Prepare employment offers and draft employment contracts
Conduct reference checks and coordinate background screening processes
Ensure a positive, professional candidate experience at all stages of recruitment
Coordinate full onboarding process for new hires, including documentation and orientation scheduling
Prepare onboarding packages, employment agreements, and compliance documentation
Ensure completion of all pre-employment requirements prior to start dates
Support system setup and new hire integration across departments and clinics
Coordinate offboarding processes, including resignation processing, termination documentation, and exit checklists
Conduct or coordinate exit interviews where applicable
Maintain accurate and up-to-date employee records throughout employment lifecycle
Partner with hiring managers to understand staffing needs and position requirements
Assist with recruitment marketing initiatives and employer branding efforts
Monitor recruitment metrics and prepare hiring reports
Support workforce planning and recruitment forecasting activities
Maintain talent pipelines for current and future hiring needs
Participate in recruitment events, job fairs, and networking initiatives as required
Provide support across multiple personality types and stakeholder groups in a professional and adaptable manner
Support employee relations processes as needed
Assist with payroll-related documentation and coordination
Support health & safety administrative requirements and compliance tracking
Contribute to HR process improvements and policy updates
Gain exposure to multi-functional HR operations within a growing organization
Manage recruitment and HR calendars, interviews, and logistics
Maintain organized digital HR and recruitment files
Support internal communications regarding hiring initiatives
Assist with continuous improvement of recruitment and onboarding processes
Perform additional administrative duties as assigned