RECRUITMENT COORDINATOR

Cook County•Chicago, IL

21h•Onsite

About The Position

A confidential and critical position, which under general supervision performs a variety of specialized, complex activities in the coordination of Human Resources services in the area of recruitment & selection. Strong emphasis on proactive problem resolution and departmental communications. This position is covered by the collective bargaining agreement between Cook County and the RWDSU Union. Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

Requirements

High School Diploma or GED and two (2) years of full-time work experience in an administrative, customer service and/or clerical role, is required (Must provide High School Diploma at time of interview)
OR Associate's degree or higher from an accredited institution with one (1) year of full-time work experience in an administrative, customer service and/or clerical role, is required (Official transcripts must be presented at time of interview)
Must be proficient in Microsoft Office with a high concentration in Excel spreadsheets, is required
Must be able to type 25 words per minute, is required (Typing test will be administered. 25 wpm with 90%25 minimum accuracy rate is required)
This position requires traveling to work assignments for which the employee must provide his or her own adequate means of transportation, is required
Sensitivity and respect in serving culturally diverse applicants, employees.
Ability to work in a rapidly changing healthcare environment.
Strong interpersonal skills necessary in dealing with the public, internal customers, and personnel issues.
Excellent written and verbal communication skills to work with all levels of individuals internally and externally.
Excellent analytical and organizational skills, problem solving skills, critical thinking skills, dependability, flexibility, and the ability to handle multiple projects in a fast-paced environment with multiple, changing and competing priorities under stressful situations and deadlines.
Strong organizational skills, with the ability to organize, and track a high volume of paperwork and projects and in a fast-paced environment.
Attention to detail for employee information, documentation, and communication of information to all customers.
Strong project management skills.
Ability to work independently and collaboratively with minimal supervision.
Enthusiastic and self-motivated.
Excellent administrative, organizational, and time management skills.
Must be dependable, flexible, and work as a team member.
Must be able to travel to and from and at or out of any of the Cook County Health facilities, including the Cook County Bureau of Human Resources in a timely manner

Nice To Haves

Previous work experience in a major hospital, medical center, university, government agency or corporation with more than 1,000 employees working at the same site, is preferred
Previous work experience in a fast-paced environment with a high volume of work, is preferred
PHR certification is preferred

Responsibilities

Plans, coordinates, and participates in HR related programs and activities.
Coordinates the recording and maintenance of HR and Payroll data, and the generation and distribution of related reports and information (HR metrics, data requests, etc.).
Conducts preliminary analyses of data, setting forth progress and adverse trends. Provide input into any recommendations or conclusions.
Reviews all personnel forms for completeness and accuracy.
Assists in the preparation and distribution of internal communication.
Maintains liaison with Payroll and others across CCH as necessary to obtain and provide information.
Participates in the evaluation and testing of applicants, determine work priorities and trains other staff in all operations relative to the recruitment and selections process.
Works on special projects when and as assigned by management.
Performs other related duties as assigned and/or to assist the HR Recruiter.
Supports the recruiting team with day-to-day processing of correspondence and any other forms of written communication needed for candidates including verification that all hire documents are properly completed and are in compliance with established guidelines.
Checks to verify applicant pool within Taleo, notifies the recruiter to repost if there are no applicants, if there are less than four applicants notify the recruiter to validate the position and if there are four or more applicants then the HRA-R must run a veteran’s report and complete an actively recruited packet.
Enters data and performs maintenance in the CCH HRIS System and Recruiting Database; generate reports from same when needed and to assist in the performance of data analysis.
Researches, investigates, and follows up on internal and external inquiries related to vacancies posted, vacancies filled, etc.
Works and coordinates with Labor on the tracking of vacancies filled via labor actions such as re-calls.
Prepares copies of requested postings and/or paperwork in connection with inquiries from the union, in response to FOIA requests, OIIG investigations and other inquiries.
Sets up and maintains files on all candidates to ensure all required pre- and post-employment documents, appropriate acknowledgement forms, transcripts, certifications; licenses, etc. are in the file and given to Human Resources Operations designee.
Performs employment-related actions including but not limited to verifications of employment, reference checks, online verifications with sites such as state and federal exclusion and sanction websites.
Onboarding of CCH new hires to include scheduling EHS visits, check the status of employee drug and health clearances, ensures new hire have cleared employment verification, submitting new hire communication regarding offer information, including new hire on orientation log.