Recruitment Center Coordinator

University of Florida•Gainesville, FL

About The Position

This position plays a crucial role in coordinating study recruitment efforts, developing and implementing recruitment plans and strategies, and creating participant-facing materials. The coordinator will manage social media recruitment campaigns, design communication strategies, and collaborate with study teams to support participant retention. They will also act as a liaison between investigators and service providers, contribute to research on recruitment and retention, and help strengthen the institution's national presence in recruitment practices. Additionally, the role involves promoting research participation in the community, answering participant questions, promoting Recruitment Center services, and participating in national consortium meetings to share best practices. The coordinator will also provide guidance on institutional policies and regulations related to research recruitment, assist with protocol development and IRB submissions, and manage data reporting for evaluation and NIH reporting.

Requirements

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Nice To Haves

Ability to multi-task, capable of setting priorities, and working under pressure
Excellent computer skills and ability to learn new software programs are imperative
Experience with digital communications, particularly social media recruitment, health communication strategies, or public engagement.
Experience with content design (flyers, participant materials, social graphics) using tools like Canva or Adobe.
Experience in community outreach, participant navigation, or engagement with diverse populations.
Experience in obtaining/completing budget information, completing IRB, WIRB, RAC, OnCore, and ClinicalTrials.gov requirements
Prior experience in human subjects research or research compliance experience with UF’s research submission processes
Working knowledge of human research protection related regulations, laws, and institutional policies
Excellent written and oral communication skills.
Excellent working knowledge of Microsoft Office suite including Word, Excel and PowerPoint.
Familiarity with academic and regulatory functions.
Familiarity with medical terminology

Responsibilities

Coordinate study recruitment efforts with investigators and study teams through recruitment consultations, planning, and budgeting.
Contribute to the development and implementation of recruitment plans and strategies, participant-facing materials, including study information, digital content, social media messaging, and outreach materials tailored to target populations.
Coordinate the implementation and dissemination of participant-facing social media recruitment campaigns on UF Studies and other web-based platforms.
Design, test, and optimize new communication and messaging strategies grounded in evidence-based recruitment principles.
Collaborate with study teams to support participant retention using tailored, population-sensitive communication strategies.
Provide information about referrals to other CTSI services and act as a liaison between Investigators and Service Providers.
Partner with researchers to advance scholarship on recruitment and retention, contributing to manuscripts, conference presentations, and CTSI-wide dissemination.
Strengthen UF’s national presence by supporting initiatives that position the institution as a leader in effective participant recruitment practices.
Promote research participation opportunities in the community by attending community events on behalf of the Recruitment Center.
Act as a point of reference for study participants by answering questions and keeping them informed on recruitment of CTSI studies.
Promote Recruitment Center services through presentations, trainings, consultations, and partnerships across campus and health system units.
Participate in the national CTSA recruitment consortium meetings and trainings, and collaborate with research professionals across the consortia to identify recruitment strategies, tactics and tools and learn best practices.
Be knowledgeable and provide guidance on institutional policies and regulations related to research recruitment to investigators and study teams as they develop protocols and interface with the required UF regulatory departments.
Provide guidance on UF, NIH, and federal policies related to the ethical recruitment of human participants.
Assist study teams with protocol development, IRB submissions, and creation of compliant recruitment materials.
Create reports and track relevant recruitment metrics (consults, participant enrollment) as required for evaluation, publication, and NIH reporting.
Ensure accurate and timely reporting using internal tracking tools and assist investigators in using tools for recruitment tracking.
Support investigators in the use of recruitment tracking tools and promote data-driven decision making across research teams.