Recruiting Operations Coordinator (Contract)
About The Position
Antora Energy is seeking a Recruiting Operations Coordinator to join their People Operations team on a contract basis during a period of active process improvement. This role is the operational backbone of their hiring: coordinating complex onsite and virtual interviews, configuring and evolving their Greenhouse ATS (including new AI and MCP integrations), and partnering with People Operations to deliver seamless onboarding and offboarding. Beyond day-to-day coordination, this person will help modernize how recruiting runs at Antora — consolidating their recruitment documentation into an indexed, easy-to-navigate library, keeping interview training compliance on track, and identifying and implementing process improvements across recruiting coordination. The ideal candidate is exceptionally responsive, tenacious in solving hard problems, precise under pressure, and communicates clearly whether over email, Slack, or in person.
Requirements
- 3+ years of recruitment coordination and/or recruitment operations experience
- Proven ability to administer and configure Greenhouse ATS (required), including building, testing, and deploying workflow changes
- Proven ability to manage high-volume, complex interview scheduling with accuracy under tight timelines
- Track record of exceptional responsiveness and follow-through with candidates and internal stakeholders
- Demonstrated ability to identify process gaps and implement improvements
- Strong written and verbal communication skills across email, Slack, and in-person settings
- Tenacious, resourceful problem-solver who collaborates well to solve complex challenges
- High degree of discretion and respect for confidentiality
Nice To Haves
- Experience integrating Greenhouse with other systems, or working with AI tools, MCP connectors, or automation platforms in an HR or recruiting context
- Experience building or maintaining a documentation library, knowledge base, or shared process repository
- Prior involvement in a recruiting process refresh, ATS migration, or systems cleanup
- Experience coordinating onboarding/offboarding in an HRIS or onboarding platform
- Experience tracking training or certification compliance programs
- Background in a fast-growing hardware, manufacturing, or climate/energy company
Responsibilities
- Accurately schedule and coordinate onsite and virtual interviews, managing complexity from tight deadlines and challenging interviewer and candidate availability
- Serve as a primary point of contact for candidates, interviewers, and hiring managers, delivering excellent responsiveness and follow-through at every step
- Continuously improve the scheduling workflow to increase speed, reliability, and quality of experience
- Configure, test, and deploy changes to Greenhouse to support evolving recruiting processes
- Implement and maintain technology integrations, including AI and MCP-based tools, in partnership with recruiters and People Ops
- Maintain data integrity, permissions, templates, and automations within the ATS
- Identify and implement process improvements across recruiting coordination
- Consolidate recruitment documentation into an indexed library that is accessible and easy to navigate
- Maintain organized, accurate, and auditable candidate and recruiting records
- Partner with the People Operations team to improve and execute onboarding processes for a seamless new hire experience
- Support offboarding processes, ensuring tasks are completed accurately and on schedule
- Coordinate, track, and monitor interview training compliance across the hiring team
- Partner with recruiters to keep interviewers current and consistent in their evaluation practices
Benefits
- equity compensation in the form of stock options
- a premium health benefits package with life and disability insurance
- a 401K plan with employer contributions
- flexible spending accounts
- an industry leading paid-time-off policy that features flexible and inclusive holiday observance
- paid volunteer time off
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
