Recruiting Coordinator (Contract to Hire)

Arena Club • Los Angeles, CA

2d • $45 - $55 • Hybrid

About The Position

Arena Club is seeking a Strategic Recruiting Coordinator to own end-to-end interview logistics, candidate communications, and operational processes across its global corporate functions. This role involves working closely with teams in the US, UK, and India, moving beyond standard scheduling into recruiting operations. It is a high-visibility position with significant ownership, suitable for an individual aiming to build and optimize scalable hiring frameworks for a rapidly growing startup.

Requirements

• 3+ years of experience in recruiting coordination or talent operations within a fast-moving startup environment.
• Hands-on experience with modern scheduling automation platforms (such as ModernLoop, GoodTime, Prelude, or similar tools) with the aptitude to quickly become our internal platform owner.
• Global coordination capabilities, with a proven comfort level navigating complex scheduling across US, UK, and India time zones.
• Excellent written and verbal communication skills, with a strong track record of creating clear, polished, and impactful candidate resources.
• Strong stakeholder management skills, capable of partnering effectively as a trusted partner to interviewers and hiring managers.
• High candidate empathy, a strong work ethic, and a team-first attitude.
• Ability to work across time zones to ensure quick support is provided to team members and candidates in the US, UK, and India.

Responsibilities

• Own complex, multi-timezone scheduling across corporate functions.
• Manage seamless candidate travel and accommodation logistics for on-sites in Los Angeles, San Francisco, London, and Oregon.
• Serve as the primary administrator for our automated scheduling ecosystem, managing day-to-day software configurations, optimizing interview templates, and building efficient interviewer training rotations.
• Partner with recruiters and hiring managers by joining intake meetings to map out new interview loops, define interviewer panels, and set up structured evaluation templates.
• Act as the high-touch, professional face of Arena Club, drafting and maintaining engaging candidate resources, interview prep guides, and customized messaging templates.
• Monitor weekly coordination metrics to proactively identify process improvements and streamline daily operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed