Recruiting Coordinator (12-month Contract)

Blue River Technology • Santa Clara, CA

4d • Hybrid

About The Position

This is a 12-month contract position, with the opportunity to join the team full-time based on performance and business need. A Recruiting Coordinator is an operator who owns the integrity, efficiency, and experience of the hiring process from pipeline entry through offer, powered by data, systems, and candidate-centric design. They are instrumental in ensuring a seamless candidate experience. As a Recruiting Coordinator at Blue River, you won't just be scheduling interviews; you'll be the face of our recruiting team to every candidate who walks through our door (virtually or in person). If you're someone who geeks out on process, loves making people feel welcome, and wants to be part of building something meaningful, this role is for you. The ideal candidate will be a self-motivated team player with a strong sense of ownership and a "get things done" attitude. You are insatiably curious and looking to further a career in Recruiting.

Blue River Technology aligns with John Deere’s vision to “innovate on behalf of humanity” by quickly identifying and solving high-value, high-uncertainty challenges in AI, machine learning, computer vision, and robotics. BRT acts as a research-and-development flywheel, building not only new products but also new platforms that reliably create value for both Deere and its customers. From fully autonomous machines to highly precise farming equipment, BRT and Deere are partnering to deliver technical breakthroughs across industries such as agriculture and construction.

Our people are at the heart of what we do. Through cross-disciplinary collaboration, this mission-driven team is eager to define the new frontier of robotics. We are always asking hard questions, rapidly iterating, and getting our boots in the field to figure it out. We won’t give up until we’ve made a tangible and positive impact on the planet!

Requirements

• 1-3 years of recruiting coordination experience at a technology company.
• Exceptional organizational and time management skills with the ability to handle multiple priorities. You juggle multiple calendars, time zones, and stakeholders without breaking a sweat.
• High attention to detail with a process-improvement mindset.
• Outstanding written and verbal communication; candidates and hiring managers alike feel confident in your hands.
• Experience with Greenhouse or a comparable ATS.
• A genuine passion for candidate experience and recruiting. You think about every touchpoint and how to make it better, not just siloed to the coordination function.
• Comfortable being in-person in the Santa Clara office to host candidates as needed.
• Reliable, responsive, and able to operate with a high level of accountability in a fast-paced environment.

Nice To Haves

• Experience with ModernLoop or other scheduling automation tools.
• Exposure to employer branding, recruiting events, or candidate experience programs.
• Passion for AgTech, robotics, or sustainability-driven technology.

Responsibilities

• Own end-to-end interview scheduling and coordination for technical and non-technical roles across all levels, ensuring a seamless, efficient, and candidate-friendly process and communications.
• Manage complex calendar coordination across candidates, interviewers, and hiring managers.
• Proactively identify and resolve scheduling conflicts, ensuring minimal delays in the hiring process.
• Support scheduling workflows using tools such as ModernLoop.
• Efficiently manage high volumes of scheduling tasks, while demonstrating problem-solving acumen and creativity to refine and develop processes.
• Serve as the primary point of contact for candidates throughout the interview process: warm, proactive, responsive, and always on top of the details.
• Deliver clear, timely communication related to scheduling, interview logistics, and expectations.
• Ensure candidates are well-prepared with relevant details prior to interviews.
• Provide a professional, responsive, and positive experience at every interaction.
• Use data and storytelling to bring candidate experience wins to light with non-recruiting audiences.
• Support recruiters in keeping pipelines organized and progressing efficiently.
• Maintain accurate and up-to-date candidate information in Greenhouse.
• Ensure timely movement of candidates through stages and follow up on missing feedback.
• Maintain clean, consistent data to support pipeline visibility and decision-making.
• Create, maintain, and continuously improve recruiting playbooks, templates, and process workflows to ensure consistent execution and scalable team operations.
• Coordinate interviewer schedules and ensure interviewers have the necessary context and materials.
• Send reminders and follow-ups to ensure timely feedback submission.
• Help maintain the smooth execution of interview loops.
• Identify and address issues that impact the hiring process and candidate coordination.
• Host candidates in-person at the Santa Clara office, creating a welcoming, professional, and memorable experience.
• Ensure a seamless transition from the final interview stage to the offer.
• Partner with Technical Recruiters and the Director of TA to improve coordination workflows, eliminate friction, and innovate how we do things. You turn pain points into opportunities you can execute end-to-end on your own or with the right stakeholders.
• Identify process gaps and proactively propose solutions with clear ownership and follow-through.
• Play a hands-on role by taking on an array of special projects that advance the mission of the BRT Recruiting team, from tools and workflows to rituals and moments that make BRT feel people-centric.
• Support recruiting programs, events, and employer branding initiatives as needed.

Benefits

• The US hourly rate for this position is $35/hr - $50/hr (equivalent to an annual salary of $72k/yr to $104k/yr).
• Standard 40 hours/week, no overtime, and not eligible for employee benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed