Recruiting Coordinator

AQR•Greenwich, CT

21h•$100,000 - $110,000

About The Position

The Recruiting team handles both lateral and campus recruitment and plays a crucial role in growing and evolving the organization. They are responsible for a full lifecycle approach to bringing on new talent to the firm, from interns and entry-level graduates to experienced professionals. AQR is seeking a Recruiting Coordinator to join the Recruiting Team. In this position you will coordinate high-volume interview scheduling across teams, ensuring a seamless candidate and interviewer experience, manage candidate communications including scheduling, confirmations, and follow-ups, build and maintain interview schedules; manage real-time changes and candidate flow during in-person superdays, greet candidates onsite and provide day-of support to ensure smooth execution, plan and execute logistics for campus recruiting events, including on-campus presentations and superdays, manage end-to-end event operations, such as venue coordination, catering, event materials, and day-of execution, support summer internship program logistics and events, arrange travel and hotel accommodations for candidates, manage candidate reimbursements, recruiting vendor payments, and contract submission through Coupa expense system, maintain accurate candidate data in ATS (Greenhouse), including resumes, applicant information, schedules, and feedback, deliver a high-touch, professional experience to internal and external clients ensuring a positive impression of AQR, maintain clear, proactive communication with internal stakeholders (hiring managers, Recruiters, Business Partners) and external partners (recruiting agencies, vendors) throughout the process, and assist in adhoc HR projects to help ensure seamless execution, as needed.

Requirements

Bachelor's degree
1–3+ years of experience in recruiting coordination, recruiting operations, executive support, or a similar administrative role
Exceptional attention to detail and strong organizational skills
Demonstrated resourcefulness, adaptability, and initiative, with the ability to independently manage priorities and drive tasks to completion
Professional presence with strong interpersonal skills and sound judgment
Exceptional written and verbal communication skills
Proven ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment
Experience coordinating complex schedules and logistics across multiple teams
Strong problem-solving skills and the ability to proactively identify and resolve issues
Demonstrated commitment to delivering an exceptional candidate and stakeholder experience
Ability to handle sensitive and confidential information with discretion and professionalism
Proficiency with Outlook and Microsoft Office Suite

Nice To Haves

financial services experience preferred
Greenhouse experience is a plus
Experience with applicant tracking systems and recruiting technologies

Responsibilities

Coordinate high-volume interview scheduling across teams, ensuring a seamless candidate and interviewer experience
Manage candidate communications including scheduling, confirmations, and follow-ups
Build and maintain interview schedules; manage real-time changes and candidate flow during in-person superdays
Greet candidates onsite and provide day-of support to ensure smooth execution
Plan and execute logistics for campus recruiting events, including on-campus presentations and superdays
Manage end-to-end event operations, such as venue coordination, catering, event materials, and day-of execution
Support summer internship program logistics and events
Arrange travel and hotel accommodations for candidates
Manage candidate reimbursements, recruiting vendor payments, and contract submission through Coupa expense system
Maintain accurate candidate data in ATS (Greenhouse), including resumes, applicant information, schedules, and feedback
Deliver a high-touch, professional experience to internal and external clients ensuring a positive impression of AQR
Maintain clear, proactive communication with internal stakeholders (hiring managers, Recruiters, Business Partners) and external partners (recruiting agencies, vendors) throughout the process
Assist in adhoc HR projects to help ensure seamless execution, as needed