Recruiting Coordinator (Contract)
About The Position
Maven is the world's largest virtual clinic for women and families on a mission to make healthcare work for all of us. Maven's award-winning digital programs provide clinical, emotional, and financial support all in one platform, spanning fertility & family building, maternity & newborn care, parenting & pediatrics, and menopause & midlife. More than 2,000 employers and health plans trust Maven's end-to-end platform to improve clinical outcomes, reduce healthcare costs, and provide equity in benefits programs. Recognized for innovation and industry leadership, Maven has been named to the Time 100 Most Influential Companies, CNBC Disruptor 50, Fast Company Most Innovative Companies, and FORTUNE Best Places to Work. Founded in 2014 by CEO Kate Ryder, Maven has raised more than $425 million in funding from top healthcare and technology investors including General Catalyst, Sequoia, Dragoneer Investment Group, Oak HC/FT, StepStone Group, Icon Ventures, and Lux Capital. To learn more about Maven, visit us at mavenclinic.com. An award-winning culture working towards an important mission – Maven Clinic is a recipient of over 30 workplace and innovation awards, including: Fortune Change the World (2024), CNBC Disruptor 50 List (2022, 2023, 2024), Fortune Best Workplaces for Millennials (2024), Fortune Best Workplaces in Health Care (2024), TIME 100 Most Influential Companies (2023), Fast Company Most Innovative Companies (2020, 2023), Built In Best Places to Work (2023), Fortune Best Workplaces NY (2020, 2021, 2022, 2023, 2024), Great Place to Work certified (2020, 2021, 2022, 2023, 2024), Fast Company Best Workplaces for Innovators (2022), Built In LGBTQIA+ Advocacy Award (2022). We're looking for a Recruiting Coordinator to join our Talent team on a contract basis. You'll be the engine behind our interview process — keeping schedules tight, candidates informed, and recruiters unblocked. This is a high-volume, high-impact role for someone who loves operational excellence and genuinely cares about the people moving through a hiring process.
Requirements
- Experience as a Recruiting Coordinator or in a recruiting support role with at least 1 year of experience
- A candidate-first mindset — you treat every touchpoint as a reflection of our culture
- Strong attention to detail and accuracy, even when juggling a full slate of open roles
- Has a strong sense of urgency — understands that slow coordination loses candidates, and acts accordingly
- Clear, warm written and verbal communication skills
- A collaborative approach, plus the independence to move forward without constant hand-holding
- Process-oriented habits and a genuine interest in making things run better
- Composure under pressure — you don't drop details when things get busy
- Growth mindset and positive energy
Nice To Haves
- Familiarity with Greenhouse and/or ModernLoop
- Experience with Google Calendar, Zoom, Gem
- Comfort managing logistics across multiple time zones
Responsibilities
- Own interview scheduling end to end, across multiple roles and time zones simultaneously (75+ per week)
- Coordinate candidate travel and logistics where needed
- Keep candidate records accurate and up to date in Greenhouse and ModernLoop
- Serve as a warm, responsive point of contact for candidates throughout their experience
- Partner closely with recruiters, sourcers, hiring managers, and interviewers to keep the process moving
- Spot inefficiencies and propose process improvements — we want your ideas
- Contribute to team projects that raise the bar on coordination quality and candidate experience
Benefits
- On top of standards such as employer-covered health, dental, and insurance plan options, we offer an inclusive approach to benefits:
- Maven for Mavens: access to the full platform and specialists, including care for mental health, reproductive health, family planning and pediatrics.
- Whole-self care through wellness partnerships
- Hybrid work, in office meals, and work together days
- 16 weeks 100% paid parental leave and new parent stipend (for Mavens who've been with us for 1 year+)
- Annual professional development stipend and access to a personal career coach through Maven for Mavens
- 401K matching for US-based employees, with immediate vesting
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
