Contractor, Recruiting Coordinator

Lila Sciences • San Francisco, CA

4d • Onsite

About The Position

As a Recruiting Coordinator at Lila Sciences, you will drive the operational infrastructure behind our recruiting function, ensuring interview logistics run seamlessly across all departments, including leadership-level searches. Reporting to the Manager of Talent Operations, you will go beyond day-to-day coordination to identify process improvements, build scalable workflows, and serve as a trusted operational partner to recruiters, hiring managers, and the Director of Talent Acquisition. This is a highly visible, in-person role based in San Francisco that requires strong organizational judgment, proactive communication, and the ability to manage complexity across a fast-growing, multi-site organization.

Requirements

• 2+ years of experience in recruiting coordination, talent operations, or a related operational role, ideally in a fast-growing tech or research environment
• Hands-on experience with Greenhouse or a similar ATS, including job postings, pipeline management, and reporting
• Demonstrated ability to manage competing priorities across multiple stakeholders without things falling through the cracks
• Clear, professional communication with a candidate-first mindset
• Proven track record of identifying workflow improvements and implementing process changes
• Self-starter who can build structure, solve problems independently, and stay effective when priorities shift

Nice To Haves

• Experience managing complex calendars across time zones in Microsoft Outlook or similar tools
• Familiarity with structured interview processes, panel coordination, and debrief scheduling
• Prior experience supporting executive or leadership-level hiring
• Comfort working onsite up to 5 days a week at our San Francisco location
• Genuine interest in operational excellence and improving how recruiting teams work

Responsibilities

• Own end-to-end interview scheduling across all departments, including complex multi-site loops spanning multiple time zones and last-minute changes
• Design and maintain scalable scheduling workflows and coordination processes that improve efficiency as hiring volume grows
• Serve as the primary point of contact for candidates throughout the interview process, delivering a consistent, high-touch experience
• Coordinate onsite interview logistics including candidate hosting, office tours, and cross-functional collaboration with Facilities
• Maintain data integrity across Greenhouse and Outlook, ensuring requisitions, pipelines, and interview records are accurate and current
• Identify inefficiencies in recruiting operations and propose solutions that improve speed, candidate experience, and team capacity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed