Recruiting Coordinator

Loyola Marymount University

5d•Hybrid

About The Position

The LMU Loyola Law School (LLS) is dedicated to providing excellent legal education with a strong emphasis on social justice, guided by principles of anti-racism, equity, and inclusion. The new Recruitment Coordinator will support the Career Development Office (CDO) and our students, who are central to the law school community. Located in downtown Los Angeles, LLS boasts one of the nation's most diverse student bodies. This role involves supporting the CDO by coordinating recruitment programs, managing communications, maintaining data, and assisting with general operations.

Requirements

A bachelor’s degree is required.
Minimum four years of experience in a progressively responsible administrative support position is required.
Excellent communication and writing skills.
Demonstrated knowledge and skills in outstanding customer service and interpersonal skills to interact with students, graduates, staff, faculty, and employers.
Ability to handle confidential information and maintain discretion.
Strong problem-solving skills to analyze and resolve issues, and when necessary, to take initiative to answer questions and to follow up on concerns.
Keen attention to detail.
Effective time management and organizational skills to handle multiple tasks amidst frequent interruptions.
Demonstrated computer proficiency and knowledge of Microsoft Office applications and Zoom (web conferencing).

Nice To Haves

Familiarity with 12twenty or experience working in a law school setting is preferred.

Responsibilities

Coordinate the CDO’s multiple On-Campus Interview (OCI) and resume collect programs in accordance with internal timelines.
Identify target employers and send invitations to recruiting programs; review/approve employer registrations and job descriptions; track employer fee payments.
Alert students of deadlines and guide them through the OCI/resume collect process; collect and send applications to employers for review/pre-selection.
Design and coordinate virtual interview schedules in 12twenty and Flo Recruit; edit schedules as necessary and communicate with employers/students.
Troubleshoot any virtual interview issues and keep CDO counselors informed of status/issues.
Track OCI/resume collect outcomes and employer fee payments; report findings to department staff.
Coordinate with CDO counselors to run the Resident Associate Program, Law Firm Reception, and other recruitment events.
Represent the law school in the Los Angeles Area Legal Recruitment Association (LAALRA) and attend LAALRA meetings.
Greet speakers/visitors, answer phone calls, and monitor voicemails and emails received in the department inbox.
Respond to questions/requests from employers and students regarding job listings and CDO programs.
Follow up with employers and students as needed to ensure questions have been addressed.
Review, post, and approve job listings on 12twenty, ensuring compliance with CDO standards and policies.
Prepare weekly student newsletters, promote jobs/employers to students, and schedule counselor appointments.
Assist in tracking the scheduling status of mandatory student/counselor meetings.
Guide students seeking access to other law schools’ job platforms via reciprocity.
Maintain and update employer records in the 12twenty database and on spreadsheets; generate reports for counselors upon request.
Research and track various employer data, including employer-hosted events, direct application sites, and profiles.
Track outcomes from CDO’s various recruitment programs, including OCI and Resident Associate Program.
Collect summer employment information from students and send surveys.
Assist in the maintenance of student and graduate profiles in the 12twenty database; generate reports for counselors upon request.
Recruit, interview, and train work-study students to add job listings to 12twenty.
Provide event support for various departments and law school programs.
Provide administrative support to department staff.
Perform other related duties as assigned or requested.