Recruiting Coordinator

Astrolab • Hawthorne, CA

3d • Onsite

About The Position

Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity’s presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team. In this role, you’ll coordinate interviews, support recruiting operations, and partner closely with recruiters, hiring managers, People & Culture, IT, and Finance to keep hiring organized, efficient, and moving quickly. Reporting to the Manager of Technical Recruiting, this is a great opportunity for someone who thrives in fast-paced environments, enjoys solving logistical challenges, and wants to help build exceptional teams at Astrolab.

Requirements

• Bachelor’s degree or 4+ years of equivalent professional experience
• 1+ years supporting recruiting, HR, people operations, or administrative functions in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and keep things moving
• Comfortable navigating changing priorities and operating in fast-moving, sometimes ambiguous environments
• Clear, professional communication skills with a strong customer-service mindset
• Experience managing calendars, interview scheduling, and basic recruiting coordination tasks
• Detail-oriented, proactive, and highly reliable
• Experience working in a startup or fast-scaling environment where priorities move quickly
• Must be readily available to be in office for on-site interview support

Nice To Haves

• Previous experience in a startup or high-growth environment is a plus
• Comfortable balancing speed, accuracy, and a strong candidate experience in a fast-paced setting

Responsibilities

• Coordinate candidate interview scheduling across multiple teams and time zones
• Maintain recruiting workflows to help recruiters and managers ensure timely movement of candidates through hiring stages
• Partner with the Lead Recruiter to ensure structured interview processes and timely feedback from interviewers
• Mature, optimize, and maintain the Applicant Tracking System (Pinpoint ATS) and other recruiting tools (LinkedIn Recruiter, dashboards, trackers, etc.)
• Ensure accuracy and integrity of all recruiting data
• Support implementation of new recruiting tools, automation, and process improvements
• Build, optimize, and maintain documentation for recruiting workflows and systems
• Ensure a high-quality and consistent candidate experience throughout the recruiting process
• Support interview logistics, including onsite coordination and candidate travel when needed
• Ensure candidates receive timely communication and updates
• Serve as the POC and bridge from an offer signature to a new hire’s first day
• Processing pre-hire paperwork (criminal history, employment documents, etc.)
• Coordinating start dates with new hires, managers, and the people team

Benefits

• Equity ownership in the company
• Comprehensive health benefits, including medical, dental, vision, and mental health support
• 401(k) plan with company match
• Flexible PTO and parental leave
• Home office set up reimbursement
• Weekly lunch stipend, plus complimentary snacks and beverages on-site
• Once a month social hour on-site with food and drinks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level