Recruiting Coordinator & Sourcer

Global Partners LP•Newton, MA

3d•$25 - $35

About The Position

Global Partners is seeking a highly organized, proactive Recruiting Coordinator & Sourcer to support its recruiting team through interview coordination, candidate sourcing, and college recruiting. Approximately 40% of the role focuses on identifying, engaging, and building pipelines of qualified talent for current and future openings, including early-career talent. The remaining time focuses on coordinating interviews, supporting college recruiting activities, and delivering a positive candidate experience. The role partners with recruiters, hiring managers, interviewers, and candidates to help hiring teams and candidates move efficiently through the recruiting process. It combines detailed coordination with proactive sourcing, candidate relationship-building, and managing multiple priorities in a fast-paced environment. Success includes accurate and efficient interview scheduling, timely candidate communication, well-prepared hiring teams, documented sourcing activity and pipelines, and coordinated college recruiting activities that strengthen talent pipelines.

Requirements

0–2 years of experience in logistics, calendar management, coordination, sourcing, recruiting support, administrative support, customer service, or a related role.
Exceptional organizational and time-management skills, with the ability to balance scheduling and sourcing priorities.
Strong written and verbal communication skills, including the ability to write clear, personalized candidate outreach.
High attention to detail and accuracy.
Ability to manage confidential information professionally.
Ability to coordinate across multiple stakeholders and time zones.
Ability to remain calm, flexible, and solution-oriented when plans change.
A proactive, resourceful approach to identifying talent and engaging candidates.
High School Diploma.

Nice To Haves

Experience with applicant tracking systems, scheduling tools, Microsoft Office, LinkedIn Recruiter, job boards, Paradox, or similar platforms.

Responsibilities

Coordinate and schedule phone screens, virtual interviews, onsite interviews, panel interviews, and candidate calibrations across multiple time zones.
Work with recruiters, hiring managers, interviewers, and candidates to determine availability and resolve scheduling conflicts.
Send interview confirmations, agendas, directions, video links, and other relevant information in a clear and timely manner.
Maintain accurate candidate records, interview details, and recruiting activity.
Monitor interview schedules and proactively communicate changes, delays, and cancellations.
Provide a welcoming and professional candidate experience throughout the interview process.
Follow up with interviewers to ensure interview invitations are accepted promptly.
Coordinate candidate accommodation and accessibility needs with Recruiting and People Operations.
Support recruiting process improvements, documentation, and scheduling best practices; track scheduling metrics and candidate and interviewer satisfaction.
Assist with planning and executing campus recruiting events, career fairs, information sessions, networking events, and virtual recruiting programs.
Promote internship and entry-level opportunities and maintain organized pipelines of student and recent graduate candidates.
Partner with recruiters and hiring managers to understand role requirements, target profiles, and sourcing priorities.
Identify and research potential candidates using LinkedIn, job boards, the applicant tracking system, talent communities, referrals, and other sourcing channels.
Build and maintain targeted candidate pipelines for current openings and anticipated hiring needs, with attention to hard-to-fill and priority roles.
Conduct personalized outreach to prospective candidates, communicate opportunities, and encourage interest in appropriate roles.
Follow up with passive candidates and coordinate their handoff to recruiters for screening and next steps.
Maintain accurate sourcing activity, candidate status, outreach notes, and pipeline data in the applicant tracking system.
Track sourcing activity and outcomes, including prospects identified, outreach response rates, qualified candidates generated, and pipeline conversion; share insights with recruiters.
Refresh talent pools and maintain relationships with potential candidates for future opportunities.
Test sourcing approaches and channels and share recommendations to improve candidate reach and engagement.