Recruiting Administrator (Entry Level)
About The Position
The Recruiting Coordinator works closely with recruiters in a fast-paced talent acquisition organization, helping manage end-to-end recruiting activities and build strong candidate relationships. The role often serves as a candidate’s first point of contact and supports a smooth, positive candidate experience by organizing interviews, maintaining recruiting records, and assisting hiring teams. The position involves coordinating schedules and communications with candidates, recruiters, and hiring teams; maintaining accurate data in recruiting systems; and supporting onboarding administration, reporting, and interview debriefs. It is a contract role based in Seattle, Washington, and is fully onsite. The environment is collaborative and fast-paced, with standard business hours and occasional flexibility to accommodate candidate and interviewer availability. The role requires frequent email and phone communication and daily use of Microsoft Office applications and applicant tracking systems. Attire aligns with a typical professional office setting.
Requirements
- At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
- Experience using Microsoft Word, Excel, and PowerPoint to create documents, track data, and prepare presentations.
- Bachelor’s degree.
- Ability to manage multiple scheduling requests and competing priorities in a fast-paced environment.
- Strong written and verbal communication skills for interacting with candidates and internal stakeholders.
- Experience with applicant tracking systems (ATS) or similar recruiting technologies.
Nice To Haves
- Experience in recruiting coordination, talent acquisition, hiring, or administrative coordination.
- Strong customer focus and commitment to an excellent candidate experience.
- Exceptional attention to detail and organizational skills when managing schedules and candidate information.
- Ability to adapt to a quickly changing environment and shifting priorities.
- Comfort collaborating with internal and external clients and candidates at various levels.
- Ability to manage last-minute changes professionally and calmly.
Responsibilities
- Schedule interviews and phone screens with candidates and hiring teams, including travel logistics for visiting candidates when needed.
- Update candidate records and job postings in applicant tracking and recruiting systems to maintain accurate, complete data.
- Confirm new hires in recruiting systems and support administrative onboarding steps.
- Provide candidates with timely recruiting-status updates by phone and email.
- Track recruiting activities and prepare clear weekly candidate-status reports for stakeholders.
- Coordinate post-interview debrief meetings and prepare and distribute debrief materials.
- Identify opportunities to improve candidate experience and scheduling efficiency.
- Assist with additional recruiting activities and projects as needed.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical Illness, Accident, and Hospital benefits
- 401(k) retirement plan with pre-tax and Roth post-tax contributions
- Voluntary life and AD&D insurance for employees and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off/leave, including PTO, vacation, or sick leave, subject to eligibility and program terms
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What This Job Offers
Career Level
Entry Level
