Recruiter and HR Assistant

PAI • St Paul, MN

1d

About The Position

PAI is seeking a Recruiter and HR Assistant to serve as a first point of contact for the HR department and keep recruiting pipelines healthy, particularly for Direct Support Professional (DSP) roles. The role owns recruiting for most positions across PAI, supporting consistent staffing and high-quality care. It also provides onboarding, HR administration, compliance, recordkeeping, and general office support. The position is based in White Bear Lake, Minnesota, is full-time at 32–40 hours per week, non-exempt, and pays $23–$27 per hour depending on qualifications. The schedule is regularly Monday through Friday during daytime hours, with some flexibility to work with staff schedules around personal and family needs when the role allows.

PAI is a Minnesota disability-services provider with 35 years of experience. The organization describes this position as central to its work because the employees recruited and onboarded deliver care every day.

Requirements

• High school diploma or equivalent.
• At least two years of experience in recruiting, human resources, or an office/administrative role with significant HR involvement.
• Ability to work in a busy environment where hiring moves quickly and manage several open roles at once.
• Excellent attention to detail.
• Helpful and friendly approach when working with employees, applicants, people served, and vendors.
• Strong communication and organizational skills, including the ability to manage competing priorities and deadlines.
• Comfort using technology, including email, scheduling tools, and HR or applicant tracking systems.
• Must pass a DHS background study and OIG review.
• Valid driver's license, personal vehicle available for work purposes, and vehicle insurance.
• Proficiency in Microsoft Office, including Excel and PowerPoint.

Nice To Haves

• Associate's or Bachelor's degree.
• Familiarity with UKG.
• Experience with high-volume or hourly recruiting.
• Understanding of DSP, Employment Specialist, or similar direct-care roles.
• Experience with AI tools.

Responsibilities

• Own recruiting for most positions across PAI, with ongoing priority given to DSP roles.
• Post and manage job openings across platforms such as Indeed, ZipRecruiter, LinkedIn, Glassdoor, and paimn.org.
• Source candidates through job boards, community outreach, referrals, and other strategies.
• Build and maintain a pipeline of qualified candidates so positions can be filled quickly.
• Review applications, conduct initial screenings, schedule interviews, and coordinate with hiring managers.
• Communicate with candidates throughout the hiring process.
• Track candidate progress from application through hire and support efforts to reduce time-to-hire.
• Maintain accurate applicant tracking in UKG or other systems and track recruiting metrics, including applications, interviews, hires, and time-to-fill.
• Help create job flyers and materials for job fairs and other recruiting events.
• Manage onboarding logistics, including deadlines, hiring forms, background studies, fingerprinting, and compliance documents.
• Welcome new employees through New Employee Orientation and follow up to ensure paperwork is complete and filed.
• Track and manage employee changes, including status changes, I-9 documentation, vehicle insurance, and required certifications.
• Support benefits administration, including new-hire enrollment, eligibility-date tracking, invoice review, and coordination with Payroll.
• As the employee grows into the role, coordinate the annual open enrollment process.
• Provide administrative support to the admin office, including occasional support for the President, supplies ordering, correspondence, mail, and greeting guests.
• Complete reference and background checks, motor vehicle record reports, and other required employee documentation.
• Assist in collecting applicant data for Affirmative Action / Equal Opportunity reporting.
• Serve as a day-to-day resource on PAI's HRIS system, including training new employees on Employee Self Service (ESS).

Benefits

• Three health and dental plan options with significant employer contribution.
• Employer-paid life insurance.
• PTO plus 11 paid holidays per year.
• 403(b) retirement plan.
• Casual dress code.
• Bring-your-dog-to-work policy.
• Employer works with staff on schedules, when role needs allow, to accommodate school events, appointments, and family needs.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED