Recruiter / Admin Assistant

Vibrant Life Senior Living - Kalamazoo•Kalamazoo, MI

3h•Onsite

About The Position

The duties of the Administrative Coordinator include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities.

Requirements

Company Confidentiality Policies are a must.
Proven experience as an administrative assistant or office admin assistant.
Working knowledge of office equipment, like printers and fax machines.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School Diploma or equivalent required.
A minimum of 2-3 years’ experience as an Administrative Assistant.
Must possess excellent customer service skills.
Must be able to read, write, and speak English fluently.
Must be able to work as a valuable part of management team.
Ability to work scheduled hours as required.

Nice To Haves

Additional qualification as an administrative assistant or Secretary will be a plus.

Responsibilities

Preparing reports and maintaining appropriate filing systems.
Writing and distributing email, correspondence memos, letters, faxes, and forms.
Developing and maintaining a filing system.
Providing administrative support to the admin staff and management team.
Performing clerical tasks such as filing, photocopying, and organizing documents.
Proofreading and editing documents for accuracy and clarity.
Scheduling background checks, Physical and TB for new hires.
Maintaining employee files to comply with State Laws - Maintain Residential Books to comply with state Law.
Assisting with interviewing potential Candidates.
Coordinating new hire onboarding.
Assisting with data entry and record keeping.
Maintaining office supplies inventory and placing orders when necessary.