Records Specialist

Sheldon Meadows Assisted Living Center • Georgetown Charter Township, MI

9d • $22 - $23 • Onsite

About The Position

Supports the Resident Services Coordinator in meeting the overall clerical responsibilities for the Resident Support Department. All responsibilities will be conducted in a manner that is consistent with the philosophy of this living center.

Requirements

• Minimum of 18 years of age
• High school diploma (or equivalent)
• Must be able to physically and mentally perform essential functions of this position.
• Must possess a high degree of interpersonal relationship skills and capable of relating to a variety of people and personalities.
• Considerable initiative and judgment required.
• Telephone, word processing, Excel, OnShift, and clerical skills necessary.
• Ability to communicate effectively: able to read, write and carry out duties in English.
• Able to walk distances on hard surfaces;
• Able to stand for extended periods of time;
• Able to bend, stoop, turn, twist, squat, kneel, push, pull, reach and stretch;
• Able to sit for extended periods of time;
• Some repetitive motion work;
• Able to communicate verbally and in writing;
• Able to use telephone for communication;
• Able to read and comprehend the written word, in English.
• Able to lift at least 25# Pounds
• Licensed Driver with the ability to drive to appointments as needed

Nice To Haves

• MA or CNA preferred

Responsibilities

• Schedule resident assessments and service plan conferences
• Maintain tickler files for resident and employee TB, flu and Hepatitis B vaccines.
• Assist Resident Services Coordinator with resident record audits in ECP
• Set up new resident files, assure all required documentation is in the file.
• Schedule and monitor record thinning, tear-down, storage and destruction of paper files.
• Maintain Outside Provider access to ECP as appropriate –adding and deleting users as needed.
• Monitor Chrome Book and Tablet function and inventory – communicate with HPM-IT Specialist as needed.
• HIPAA compliance – assuring safe-keeping of resident records and documents – informs Administrator of any concerns.
• Maintain stock of forms and supplies for Resident Support Department as directed by the RSC
• Coordinate completion of MI CHOICE task sheets, and timely submission for billing.
• Coordinate documentation for Long Term Care Insurance Reimbursement as needed.
• Schedule outside services: podiatrist, mobile dental, etc. Coordinate their on-site visit with Med Techs and Shift Supervisors.
• Staff scheduling, including monitoring attendance, in houses without Resource Manager;
• Schedules employee reviews and attendance counseling for RSC.
• Assist Shift Supervisors with call-off management, as needed.
• Assist RSC Department with filling open shifts, as needed.
• Exercise initiative to expand knowledge, understanding and skills needed to excel
• Assist to maintain compliance with licensing documentation requirements.
• Additional duties as required to assure smooth operations of the assisted living center
• Maintain a clean, safe and well organized desk and work space – including the conference/training room where applicable
• Proper utilization of email and internet,
• Complies with, and enforces, the NO GOSSIP policy,
• Compliance with HIPAA for resident and employee health information.
• Other duties as assigned or as may be necessary to assure that the goals and objectives of this assisted living center are fulfilled.
• Comply with Life Safety policies and participates in periodic drills;
• Participate in educational and training opportunities;
• Report safety and health hazards to your supervisor or the Maintenance Supervisor
• Report any observed concerns or changes in a resident to the Shift Supervisor
• Communicate professionally, maturely and respectfully with all persons who come in contact with this assisted living center.
• Compliance with the code of conduct included in the Employee Handbook.
• Treats all residents with dignity, respect and compassion;
• A good will ambassador for this assisted living center;
• Reports to work on-time, as scheduled;
• Works cooperatively with co-workers, supervisors, and other personnel associated with this assisted living center;
• Complies with rules of Resident Rights; Complies with HIPAA Privacy rules;
• Complies with the guidelines of the Employee Handbook for this assisted living center;
• Follows Universal Precautions and good infection control practices.

Benefits

• Hourly Wage and benefits as stated in the Employee Handbook.
• Eligible for 2% increase in pay rate after 90 days of employment with a satisfactory review.
• Annual increase in pay rate is merit based, as determined by a comprehensive, written performance review conducted by the supervisor and Administrator.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED