Records Specialist

Residing Hope • Deltona, FL

1d • Onsite

About The Position

The Records Specialist supports the organization by ensuring records are kept up-to-date in an organized manner to ensure compliance with the organization’s various compliance and contracting standards. The Records Specialist responds timely to requests for information by alumni, stakeholders, and approved providers while maintaining a high level of confidentiality. Residing Hope (formerly the Florida United Methodist Children’s Home) is dedicated to empowering children and families through evidence-based care and holistic services, caring for children in crisis, including those abused, abandoned or neglected. We provide love, hope, and a place to live to more than 500 children through group homes, foster care, an independent living program, and specialized therapy.

Requirements

• High School Diploma or GED and two (2) plus years’ experience in business administration or recordkeeping preferred; or any combination of training, education and experience which would provide the required knowledge, abilities and skills to successfully perform in this role.
• Strong working knowledge in Microsoft Suite, required.
• Strong attention to detail and organizational skills, required.
• Ability to maintain sensitivity to our target population’s cultural and socioeconomic characteristics.

Nice To Haves

• Experience working with Medicaid and other public entities, preferred.
• Working knowledge of HIPAA standards, preferred.

Responsibilities

• Uploads and manages the online record keeping system to ensure compliance with various compliance and contracting standards.
• Assists clinical staff with internal EMR requests.
• Handles all external record releases.
• Organizes files for new admissions (EMR).
• Maintains active and discharged files (EMR).
• Maintains the organization’s document storage facility, including filing, shredding and tracking of clinical documents in line with various compliance and contracting standards.
• Manage data entry for OTR and Incident Report documentation with a high level of attention to detail and confidentiality.
• Prepares files for internal and external audits and reviews by scheduling quarterly in-house file reviews.
• Prepare audit reports of file reviews and share with employees and leadership, when applicable.
• Perform all other job duties and responsibilities, as assigned.

Benefits

• Competitive insurance plans, including health, dental, vision, life insurances, and more
• Flexible scheduling
• Generous paid time off plans
• Ten paid holidays per year
• Retirement benefits with up to a 5% contribution match
• Educational tuition reimbursement and certification incentives
• Incredible training opportunities
• Discounted tuition rates to our onsite Montessori school

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED