Records Specialist

Tucker Ellis LLP•Cleveland, OH

4d•Onsite

About The Position

Tucker Ellis LLP is seeking a Records Specialist to join our team in the Cleveland office. This role will support attorneys, paralegals, and staff by maintaining, organizing, and retrieving legal files, ensuring accurate indexing, and managing offsite storage. The ideal candidate will have a legal administrative background, strong attention to detail, and the ability to quickly learn file management systems and procedures.

Requirements

Legal administrative experience required
Strong attention to detail and accuracy in data entry
Ability to learn and follow established filing systems and procedures
Strong organizational and time management skills
Professional and collaborative demeanor

Nice To Haves

Prior legal records experience preferred
Proficiency with Microsoft Office Suite preferred

Responsibilities

Learn and maintain proper procedures for organizing and indexing client/matter files in Pro-law, including accurate numbering and labeling
Fulfill records requests from attorneys, paralegals, and staff in a timely and accurate manner
Create, label, and organize new client/matter files according to established procedures
Ensure files are complete, properly indexed, and updated in the system whenever they are retrieved or received
Prepare files for offsite storage, including accurate indexing, barcoding, and transportation
Recall files and manage off-site storage logistics
Generate reports on file status, location, and activity as needed
Maintain a high level of organization, accuracy, and attention to detail in all file management tasks
Perform other records-related functions as required and as articulated by records department leadership