Records Specialist

Holland & Knight LLP • Atlanta, GA

3d • Onsite

About The Position

We are seeking a Records Specialist to join our team. This is an exciting opportunity to work in a dynamic, fast-paced environment and contribute to the continued growth and success of our Firm. The Records Specialist will be responsible for maintaining and organizing the Firm’s in-house file storage system, as well as tracking and managing all off-site file storage to ensure records are properly handled, accessible, and secure.

Requirements

• Interpersonal and organizational skills.
• Knowledge of general office IG policies, procedures, and practices.
• Knowledge of English grammar, punctuation, spelling, and arithmetic.
• Knowledge of court system, legal terminology, and organizational skills, as well as the ability to perform a variety of complex administrative duties.
• Ability to proof own work and the work of others.
• Ability to instruct new employees.
• Ability to use various computer systems, software, and office equipment.
• Ability to exercise excellent communication skills, both orally and in writing.
• Ability to perform accurate computations and verification of data.
• Ability to work with confidential and/or sensitive data.
• Light typing ability (40+ WPM).
• Time management ability.

Responsibilities

• Filing, computerized indexing, and ongoing maintenance of active files within a centralized location.
• Preparation of files for off-site storage.
• Liaison with off-site storage company.
• Maintain current index of off-site files.
• Review all off-site storage invoices.
• Special projects and duties as assigned.

Benefits

• comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• paid holidays and other paid time off, including paid leave for new parents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level