Records Specialist I
About The Position
The Records Specialist I compiles, examines, and maintains project documentation and records, including blueprints, drawings, change orders, specifications, and project communications. The role maintains computerized records-management systems and/or hardcopy documents to support compliance with applicable standards and project requirements. It also supports document-control procedures, records databases, document numbering and logs, project document delivery, and records retention. The specialist works with project managers and teams to ensure information is transmitted and posted, identifies and resolves document discrepancies, and recommends improvements to unit efficiency and operations. The position also supports a safe and healthy workplace and completes special projects assigned by a supervisor or manager.
Requirements
- High school diploma or equivalent education.
- Minimum of 0 years of related experience.
- Basic knowledge of records-control systems, principles, and practices.
- Ability to scan and understand database management.
- Basic communication skills to comprehend instructions, follow directions, and convey data.
- Ability to develop and maintain good interpersonal relationships and work collaboratively within a team environment.
- Good problem-identification and problem-resolution skills.
Nice To Haves
- Experience with SAP Enterprise Software.
- Experience with procurement-related activities, including requisitions, tracking, and supplier submittals.
- Experience with preventative maintenance programs and records.
Responsibilities
- Compile and maintain documentation such as blueprints, drawings, change orders, and specifications.
- Review documents for completeness and accuracy and resolve discrepancies with document originators.
- Maintain computerized document-control records-management systems and/or hardcopy documents in accordance with applicable standards.
- Assist in developing procedures and standards for document maintenance and change control, including document development, approval, production, distribution, and amendment.
- Maintain the records database.
- Perform special projects as assigned by a supervisor or manager.
- Recommend and assist in implementing changes to improve the efficiency and operation of the unit.
- Help create a safe and healthy workplace and comply with applicable safety and health rules.
- Process incoming and outgoing project-related communications (transmittals) according to project guidelines.
- Coordinate with the project manager and project team to ensure information is transmitted and posted.
- Assign document numbers and maintain logs.
- Assist with project document delivery and records-retention activities in accordance with procedures and contractual requirements.
Benefits
- Multiple medical plan options, dental and vision coverage, life insurance, long- and short-term disability, and optional supplemental plans.
- 401(k) with employer match.
- Up to 3 weeks of vacation, 8 sick days, and 13 paid holidays annually.
- Lifestyle spending account.
- Employer-paid mental health support.
- Education reimbursement.
- Professional development opportunities.
- Adoption assistance.
- Parental leave.
- Employee assistance programs.
- Annual incentives and performance bonuses may be included.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
